Click here for meeting agenda (PDF format).
Posted at 03:43 PM | Permalink
NOTICE OF PUBLIC MEETING
Notice is given that the Policy and Personnel Committee, Board of Library Trustees of the La
Grange Park Public Library, will conduct a meeting on Tuesday, February 5, 2013, at 7:00 p.m.
The meeting will be held at the La Grange Park Public Library, 555 N. La Grange Road, La
Grange Park, Illinois. The purpose of the meeting is to review the employee handbook and
personnel policies.
Posted at 11:03 AM | Permalink
The Board of Trustees of the La Grange Park Public Library met at 7:00 p.m. in regular session on Tuesday, November 27, 2012
Call to Order/Roll Call
The meeting was called to order by President Pro-Tem Seguin. Upon roll call, the following persons were present: Trustees Hurley, Lee, Fagan, Dominguez, and Whitman. President Foster was absent. Executive Director Dixie Conkis was not present.
Introduction of Visitor(s)
Roberta Richter, Business Manager
Chris McClure, auditor, presented the audited financial statement for FY11/12. Mr. McClure complimented Roberta Richter and Dixie Conkis for their professionalism and cooperation.
Public Comment
There was none
Consent Agenda
Trustee Seguin moved to approve the Consent Agenda (minus the Treasurer’s Report) and the motion passed 6-0 in a roll call vote.
Treasurer’s Report:
Trustee Seguin asked what is included in the category, ‘Video games-Adults’.
Trustee Lee moved to approve the Invoices to be Paid in the amount of $83,933.22 for the month of November with the proviso that the following items raised by Trustee Seguin will be addressed:
1) The final payment to Wallace for paving since the parking lot work is not yet complete.
2) Dewberry owes us an ‘as built’ drawing and asked that payment be withheld until they provide it or acknowledge that it is still owed.
The motion passed 6-0 in a roll call vote.
Committee Reports
Unfinished Business
Holiday request letter is going out this week
The new name badges are brilliant. The Board hopes that the new badges will encourage the Staff to wear them more regularly
New Business
Trustee Seguin and Manager Richter evaluated hoists to be used to reach lights, clean windows, and access HVAC system. They got a price on new and used hoists ranging from about $6,000 to $11,000. Staff and contractors would need to be trained on how to use the hoists and they would need to be inspected annually. Business Manager Richter will investigate liability issues since there might be insurance repercussions. She and Trustee Seguin will investigate other hoists as well. Another option is to rent hoists as needed, but they felt that it would likely save the Library to own one.
Communications, Correspondence and Meetings
Reports
Open Discussion
President Pro Tem Seguin moved to adjourn the meeting at 8:50pm and the motion passed.
Ann Lee
Secretary
The Board of Trustees of the La Grange Park Public Library met at 7:00 p.m. in regular session on Tuesday, October 23, 2012.
Call to Order/Roll Call
The meeting was called to order by President Pro-Tem, Dominguez. Upon roll call, the following persons were present: Trustees Hurley, Lee, Fagan, and Seguin. President Foster and Trustee Whitman were absent. Executive Director Dixie Conkis was not present.
Introduction of Visitor(s)
Cindy Moriarty, Department Head of Children’s Services
Roberta Richter, Business Manager
Public Comment
There was none
Consent Agenda
Trustee Lee moved to approve the Consent Agenda and the motion passed 5-0 in a roll call vote.
Committee Reports
a) Finance Committee – scheduled meeting to review draft tax levy ordinance on November 8 at 7:00 pm. Draft of Auditor’s report was circulated
b) Policy and Personnel Committee – meeting scheduled for November 8 at 7:30 pm.
c) Library Development Committee –Trustee Fagan has collected raffle gifts from local business for Trivia Night Fund-raiser. Cindy Moriarty said she would make sure cleaning staff knows Library will be occupied that evening. Library Reference Dept. is coordinating questions.
Unfinished Business
MWRD compliance work: Trustee Seguin asked if we are withholding some payments until certification. Business Manager Richter passed around a schedule for remaining work.
Trustee Seguin asked about difference between Control Engineering and Amber Mechanical. Control Engineering adjusts the computer system and Amber completes material work. He asked if it would be more efficient to have provider for both services.
There was a question about whether we split the expenses for consultant Tari Marshall at the recent ILA Conference.
Library website – Cindy Moriarty reported that Gabe Oppenheim sent an email to the staff soliciting content for secondary pages. Working version could be available by next week. Deadline changed from Nov 5 to Dec 3. She will ask Gabe to send the link to Board who indicated they were happy there would be a mobile version of web page as well.
Trustee Hurley moved to approve the revised Library Card and Loan Policy. Motion passed.
New Business
Trustee Dominguez moved to schedule meeting on November 27, 2012 at 6:30 pm for tax cap public hearing and the motion passed.
Trustee Lee moved to cancel the regular meeting of December 25, 2012 and the motion passed.
Communications, Correspondence and Meetings
Library will be represented at the Holiday in the Park on December 15 with Cindy Moriarty reading stories. .
Board was reminded that they must complete Open Meetings Act training by year-end. Send confirmation to Roberta Richter.
Trustee Seguin asked that Roberta include a more detailed update on facilities projects each month.
Reports
Open Discussion
Board discussed 2013 elections. There are open spots for two 4-year terms and one 2-year term. In addition, the Caucus Party has one candidate for a 4-year term.
Trustee Hurley moved to adjourn at 8:20 pm and the motion passed.
Ann Lee
Secretary
La Grange Park Public Library District
Property Tax Limitation Act
Truth-in-Taxation
Public Hearing on the 2012 Tax Levy
November 27, 2012
6:30 P.M.
1. Call to Order.
2. Roll Call.
3. Introduction of Visitor(s).
4. Review tentative Ordinance No. 194: “Ordinance Levying and Assessing
Taxes of La Grange Park Public Library District, Cook County, Illinois,
for Fiscal Year Beginning July 1, 2012 and Ending June 30, 2013.
5. Adjourn.
Posted at 02:11 PM | Permalink
Meeting of the Board of Library Trustees of the La Grange Park Public Library District,
November 27, 2012 at 7:00 p.m. in the Library, 555 N. La Grange Road, La Grange Park, IL
60526.
I. Call meeting to order.
II. Roll call.
III. Introduction of visitor(s):
Auditor Chris McClure to present FY11-12 financial statements.
IV. Public comment.
V. Consent Agenda (Roll call vote).
A. Motion to approve Minutes of previous meeting(s).
B. Motion to approve invoices to be paid.
C. Motion to approve Ordinance No. 194: “Ordinance Levying and Assessing Taxes of
La Grange Park Public Library District, Cook County, Illinois, for the Fiscal Year
Beginning July 1, 2012 and Ending June 30, 2013.”
VI. Committee reports.
A. Finance committee.
B. Policy and Personnel committee.
1. Discuss status of committee’s review of bylaws.
2. Schedule next meeting.
C. Library Development committee.
1. Discuss/review Tasty Trivia Night fund raiser.
VII. Unfinished business.
VIII New business.
IX. Communications, correspondence and meetings.
A. RAILS correspondence, meetings, etc.
B. Friends of the Library.
C. Other.
X. Library staff reports.
NOTICE OF PUBLIC MEETING
POLICY AND PERSONNEL COMMITTEE MEETING
Notice is given that the Policy and Personnel Committee, Board of Library Trustees of the La
Grange Park Public Library District, will conduct a committee meeting on Thursday, November
8, 2012 at 7:30 p.m. in the Library, 555 N. La Grange Road, La Grange Park, Illinois, for the
purpose of reviewing policies.
Posted at 09:23 AM | Permalink
NOTICE OF PUBLIC MEETING
FINANCE COMMITTEE MEETING
Notice is given that the Finance Committee, Board of Library Trustees of the La Grange
Park Public Library District, will conduct a committee meeting on Thursday, November
8, 2012 at 7:00 p.m. in the Library, 555 N. La Grange Road, La Grange Park, Illinois, for
the purpose of reviewing the Tentative 2012 Tax Levy Ordinance.
Posted at 09:21 AM in Current Affairs | Permalink
The Board of Trustees of the La Grange Park Public Library met at 7:00 p.m. in regular session on Tuesday, September 25, 2012
Call to Order/Roll Call
The meeting was called to order by Trustee Lee in President Foster’s absence. Upon roll call, the following persons were present: Trustees Lee, Fagan, Dominguez, and Whitman. President Foster and Trustees Hurley and Seguin were absent. Executive Director Dixie Conkis was present.
Introduction of Visitor(s)
Dan Eallonardo, ICS, provided update on accessibility project. The MWRD permit issue is not resolved. ICS is awaiting letter from Village. All other work that was scheduled to be done by year-end has been completed. Seal-coating of parking lot will be done in Spring.
Public Comment
None
Approval of Minutes of Previous Meeting(s)
Committee Reports
a) Finance Committee –
b) Policy and Personnel Committee –Meeting scheduled for October 16 at 7:00 pm to review bylaws; Noted that revisions to library card and loan policy should be rewritten so that new version can be posted on redesigned website. Ursula Stanek or Kate Zdenek will attend. Committee will also discuss EAP program for employees.
c) Library Development Committee – Trivia Fundraiser plans going well. Board reviewed a draft of the brochure.
Unfinished Business
New Business
Communications, Correspondence and Meetings
Reports
Trustee Fagan moved to approve the adjustment in Director Conkis’ salary as agreed by the Policy and Personnel Committee. The motion passed in a roll call vote 4-0.
Open Discussion
Board noted increase in attendance at programs by both children and teens, as recorded in the Annual Report.
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Trustee Dominguez moved to adjourn at 8:40 pm. and the motion passed.
Ann Lee
Secretary
