The Board of Trustees of the La Grange Park Public Library met at 7:30 p.m. in regular session on Tuesday, October 28, 2008.
Call to Order/Roll Call
The meeting was called to order by President Hurley. Upon roll call, the following persons were present: Trustees, Dominguez, Fagan, Foster, Kaminski and Lee. Executive Director, Dixie Conkis was present. Trustee Silver was absent.
Introduction of
Visitor(s)
Chris McClure of McClure Inserra & Company presented the FY 07/08 annual financial report.
Minutes of Previous
Meeting(s)
Trustee Foster
motioned, seconded by Lee to approve the Regular Minutes of September 23, 2008
and the motion passed.
Treasurer’s Report
Trustee Lee motioned, seconded by Dominguez to approve the Invoices to be Paid Report for the amount of $60,246.02 for the month of October, and the motion passed 6-0 following a roll call vote.
Committee
Reports
a. Finance Committee – Trustee Foster referred to the presentation of the audit and scheduled a Finance meeting for November 11th at 7:00 p.m. to review the tentative 2008 tax levy ordinance.
b. Policy and Personnel Committee – No report – the Gift Policy has remained tabled. Trustee Fagan scheduled a meeting for November 11 at 7:30 p.m. to discuss the Gift Policy and the Child Safety Policy.
c. Library Development Committee – Trustee Lee wrote the Board report article for the Fall/Winter Newsletter. Trustee Lee suggested adding the name of the Friday Night Movies Film schedule on the web site. Trustee Fagan suggested more advertising of the Library’s programs in the local newspapers.
Unfinished
Business
a. President Hurley reported on the HVAC project. The roof top units that contain the air conditioning units do not have to be altered. Also, air vents do not have to be added to the piping on the second floor. This is a savings of approximately $13,000, but other things were identified that need to be done. There is a lot of air leaking from the exhaust fans just below the barrel-vaulted ceiling. Amber Mechanical recommends installing louvered panels (shrouds) and actuators. Also, they will have to remove the existing fan guards. All of this comes to approximately $6,000.
The lower level furnace is requiring daily attention. Amber Mechanical is preparing a quote for the replacement of this unit. We should have the quote by the end of the week.
The Board is contemplating the burden of the expense of a new furnace; first the Library will have to do a 5 – 10 year financial forecast. Once that is done the Board will be able to get the required specs and drawings needed in order to go out to bid on a new furnace.
b. Discussion about the 2009 library election ensued.
c. Trustee Foster motioned, seconded by Lee not to close the Library on July 3, 2009 and the motion passed.
New Business
a. The Truth-In-Taxation hearing will be held on November 25th at 7:00 p.m.
b. Discussion ensued about who will be hired to do the strategic plan and how it will be done. Several plans and outside contractors were recommended by the Trustees. Executive Director Conkis will get information for the Board to review at the next Board meeting.
Communications, Correspondence
and Meetings
Trustee Lee gave the Board information about “Tools for Trustees”. Executive Director Conkis announced that the La Grange Library is celebrating its 1st year anniversary in the new facility on November 9 – all are invited to attend. The Village recognized the Library in its Newsletter for participating in the Fall Festival; Children’s Assistant, Debra Holmes hosted the “Scary Story Telling”.
The annual Election Meeting of the Friends will be held in November.
Now for some sad news - the Library’s Attorney, Vincent Biskupic passed away on October 20, 2008; he will be sorely missed by the Library. He was a true friend of the Library.
The Board directed Executive Director Conkis to consult with
a new attorney, as needed, as long as she stayed within the $2000 guideline.
Reports
All Reviewed.
Open Discussion
The Board was open for discussion.
Dominguez motioned, seconded by Foster to adjourn the meeting at 9:45 p.m. and the motion passed.
Respectfully submitted,
Mary Dominguez
Secretary
