|
The Board of Trustees of the La Grange Park Public Library met at 7:00 p.m. in regular session on Tuesday, November 23, 2010
Call to Order/Roll Call
The meeting was called to order by President Hurley. Upon roll call, the following persons were present: Trustees Hurley, Lee, Fagan, Kaminski, and Foster. Trustees Dominguez and Cavaliere were absent. Executive Director Dixie Conkis was present.
Introduction of Visitor(s)
Chris McClure, Auditor, of McClure Inserra reviewed the FY2010 Financial Statements. He pointed out that the Library’s expenses were almost exactly the same as FY2009, indicating the Library is successfully holding down costs. The District’s expenses were 10% under budget. Notably, building maintenance and energy costs were down from the previous year. McClure noted that the Library needs to continue to build reserves to meet its debt obligation coming due in FY2014-2015.
Gabe Oppenheim attended Internet Librarian in Monterey, California. He gained practical information on website redesign and user interface design. He attended a session on Technology Planning which confirmed that it is nearly impossible to plan accurately more than three years in the future. He cited information on Four Square and a session by Columbus Public Library about using “external evangelists” to raise funds. Oppenheim also talked about National Gaming Day and related tweets. Oppenheim felt the conference was extremely worthwhile.
Minutes of Previous Meeting(s)
Trustee Foster moved to approve the regular minutes of October 26, 2010 and the motion passed.
Trustee Foster moved to approve the minutes of November 10, 2010 special session and the motion passed.
Treasurer’s Report
Foster is waiting to hear from Wayne Hummer who recommended putting library funds into a managed account. Jeff Kraus referred her to another representative who has not yet responded.
Trustee Fagan moved to approve the Invoices to be Paid for the amount of $16,178.04 for the month of October 2010 and motion passed 5-0 following a roll call vote with 2 absent.
Committee Reports
a) Finance Committee –
b) Policy and Personnel Committee – Meeting on library personnel manual on January 4, 2011
c) Library Development Committee –
Unfinished Business
Strategic Planning – The staff has met twice with Mary Jane Kepner to draft plan which will be presented at the January Board meeting. Notice will be sent to stakeholders.
Parking lot and entrance schematic design work –
Trustees Kaminski and Hurley, Business Manager Sharlene Bereckis, and Director Conkis met with PSA Dewberry last week. PSA Dewberry plans to go before village to discuss parking options again. Director Conkis plans to meet Dec 3 deadline for submitting a statement of interest for a state construction grant.
New Business
Trustee Lee moved to approve Ordinance No. 179, Ordinance Levying and Assessing Taxes of La Grange Park Public Library District, Cook County, Illinois, for the Fiscal Year Beginning July 1, 2010 and ending June 30, 2011. The motion passed in a roll call vote 5 – 0 with 2 absent.
Trustee Fagan moved to approve Resolution No 71 to limit funds proportionately in the event the Library District exceeds the tax cap limitation of the funds subject to the Property Tax Extension Limitation Act, PA 89-01. The motion passed in a roll call vote 5-0 with 2 absent.
Communications, Correspondence and Meetings
Director Conkis noted that there is a collection box in library to collect toys for children in foster care.
Director Conkis reported that the State Comptroller’s Office has processed two additional transfers so that all FY10 library system payments for Metropolitan Library System have been made.
Holiday brunch potluck is on Fri, Dec 3.
La Grange Park Community eBriefs ran an article promoting Friends of the Library.
Friends of the Library donated $3,130.87 for various items including National Gaming Day which was a tremendous success.
Reports
Open Discussion
Trustee Lee moved to adjourn at 8:47 pm and the motion passed.
Ann Lee
Secretary
