The Board of Trustees of the La Grange Park Public Library met at 7:00 p.m. in regular session on Tuesday, April 26, 2011
Call to Order/Roll Call
The meeting was called to order by President Hurley. Upon roll call, the following persons were present: Trustees Hurley, Lee, Fagan, Kaminski, Dominguez, Cavaliere and Foster. Trustee Fagan left the meeting at 9:15 pm. Executive Director Dixie Conkis was present.
Introduction of Visitor(s)
Laurie Whitman, the incoming Board member, attended.
Daina Aukstuolis attended for a portion of the meeting to explain the activities of the Reference Department. Senior citizens and students from Catholic schools, including Nazareth and Trinity, use reference services heavily. College students home for the holidays also use the Reference Departments resources. Some regulars, including several from Plymouth Place and Bethlehem Woods, visit the Reference Department to request internet searches or materials. The librarians also prepare bibliographies and select materials for the collection. Staff also demonstrates use of the equipment such as the printer. Daina runs Books Alive which is in its 19th year. Eight to 10 people attend regularly. The Board agreed it was very helpful to have this type of overview of library departments at regular meetings.
Minutes of Previous Meeting(s)
Trustee Kaminski moved to approve the Regular Minutes of March 22, 2011, as amended, and the motion passed.
Trustee Lee moved to approve the Minutes from Feb 12, 2011 Special Session to amend reference to architect’s fees to professional fees and the motion passed.
Trustee Cavaliere moved to approve the Minutes from Special Session on April 5, 2011 and the motion passed.
Treasurer’s Report
Trustee Dominguez moved to approve the Invoices to be Paid in the amount of $53,208.13 for the month of April 2011 and motion passed 7-0 following a roll call vote.
Committee Reports
a) Finance Committee – moved funds to Wintrust where we earn more interest
b) Policy and Personnel Committee – Trustee Lee moved to approve the following policies which were reviewed and revised and the motion passed.
1) Ethics statement
2) Library Bill of Rights
3) Use of Library Equipment Clavinova Digital Piano
4) Identity Protection
5) Confidentiality of Library Records
Director Conkis and Trustee Lee met with representative of The Management Assocation of Illinois on April 25th. The Library currently has a three-month trial and the Board agreed with Director Conkis’ recommendation to go forward with a one year membership in the organization which provides access to HR consultants, salary surveys and reports. In addition, the Library has asked for a proposal to review the Employee Handbook which needs to be updated.
c) Library Development Committee – No report
Unfinished Business
Status of the review of minutes, taped proceedings and written minutes of closed session. Trustee Fagan moved to destroy the recordings of Executive Session as follows and the motion passed.
September 23, 2004
September 28, 2004
August 4, 2005
August 23, 2005
August 16, 2006
August 1, 2007
May 27, 2008
July 8, 2008
July 22, 2008
April 28, 2009
August 25, 2009
September 2, 2009
September 22, 2009
Strategic planning update: Staff is revising the plan and will have draft available for May Board meeting.
Board vacancies: Director Conkis is revising the application form and will send to the three interested parties.
Schematic design project for accessibility: Director Conkis circulated the letter indicating that the library won the $50,000 Live and Learn Grant. The Board expressed lingering reservations about the plan, including the cost of professional services relative to the total cost of the project. The Board agreed to hold a special meeting to review the proposal on May 18 at 6:30 pm.
New Business
Trustee Lee moved to approve Ordinance No. 180: “Ordinance Prohibiting Firearms on Library Property” and the motion passed with 6 ayes, 1 absent (after Trustee Fagan left).
Communications, Correspondence and Meetings
RAILS will use the Burr Ridge former MLS facility for FY 11-12. SWAN has been reducing its workforce.
The Library has subscribed to the Media on Demand service which will provide e-Books to patrons. Staff will soon get training. Director Conkis pointed out that this service will soon support Kindles in addition to other types of e-Readers.
Reports
Open Discussion
Director Conkis circulated a photo book from the Staff In-Service Day held recently in conjunction with Volunteer Appreciation Day. The event was well-organized and enjoyed by all. The Board questioned whether this was an appropriate use of an In-Service Day. Did it provide substantial training for the staff? Did the library have to be closed all day? Director Conkis reminded the Board that patrons could use the other local libraries open that day and that the interaction between volunteers and staff is very important. The Board agreed with Director Conkis that we would discuss in advance of the next in-service day.
The meeting adjourned at 9:46 pm.
Ann Lee
Secretary
