La Grange Park Library Board of Trustees

Meeting of the Board of Library Trustees of the La Grange Park Public Library District, June 28, 2011

AGENDA

Meeting of the Board of Library Trustees of the La Grange Park Public Library District, June 28, 2011 at 7:00 p.m. in the Library, 555 N. La Grange Road, La Grange Park, IL 60526.

1.    Call to order.

2.    Roll call.

3.    Introduction of visitor(s): Kathy Houcek, Children's Assistant
   
4.    Minutes of previous meeting(s).
Motion to approve minutes.

5.    Give oath of office to James Seguin.

6.    Treasurer's report.
Motion to approve payment of invoices.

7.    Committee reports and actions.
Appoint trustees to committees (Board President makes appointments).
(a)    Finance committee.
- Review FY11-12 budget timetable and draft of working budget. 
- Schedule meeting to review tentative Budget & Appropriations for FY11-12 (legal budget).
(b)    Policy and Personnel committee.
- Motion to approve policies.
 (c)  Library Development committee.
       
8.    Unfinished business.
(a)    Motion to approve Strategic Plan of Service for FY11-12 to FY13-14.
(b)      Motion to ratify Board President's action on June 8, 2011, at the request of the Illinois State Library, to approve Agreement for Live and Learn Construction Grant Project, 11-SCP-22, Accessibility, State Fiscal Year 2011.
(c)      Review PSA Dewberry's revised information/designs for north entrance.  Motion to proceed with north entrance accessibility plan and approve PSA Dewberry's Agreement for the Provision of Limited Professional Services dated June 21, 2011.

9.    New business.  Motions to approve the following (a-e):
(a)    Ordinance No. 182: Monthly board meeting dates for FY11-12.
(b)    Ordinance No. 183: Prevailing rate of wages.
(c)    Selection of two trustees to audit Secretary's books.
(d)    Intergovernmental Agreement for Reciprocal Borrowing Services.
(e)    End-of-Year Corporate Transfers.
(f)    Discuss recognition of Children's Services Director Meb Ingold, who is retiring August 31, 2011.

10.    Communications, correspondence and meetings. 
 (a) MLS correspondence, meetings, etc.
 (b) Friends of the Library.
 (c) Other.

11.    Children's Services Director's report.

12.    Young Adult Librarian's report.

13.    Adult Services Director's report.

14.    Circulation Services report.

15.    Executive Director 's report.

16.    Open discussion.

17.    Adjourn.

La Grange Park Public Library Meeting Minutes of May 24, 2011

 

The Board of Trustees of the La Grange Park Public Library met at 7:00 p.m. in regular session on Tuesday, May 24, 2011.

 

Call to Order/Roll Call

The meeting was called to order by President Hurley. Upon roll call, the following persons were present: Trustees Hurley, Lee, Fagan, Kaminski, Dominguez, and Foster.  Trustee Cavaliere was absent.  Trustee Fagan arrived at 7:37 p.m. Executive Director Dixie Conkis was present.

                                                                    

Introduction of Visitor(s)

Sheryl Cox, applicant for Board vacancy

 

Minutes of Previous Meeting(s)

Trustee Dominguez moved to approve the Regular Minutes of April 26, 2011 and the motion passed.

Trustee Dominguez moved to approve the Special Board meeting minutes of March 22, 2011 and the motion passed.

Trustee Foster moved to approve the Special Board meeting minutes of September 14, 2010 and the motion passed.

 

Treasurer’s Report

Trustee Lee moved to approve the Invoices to be Paid for the amount of $23,540.22 for the month of May 2011 and motion passed 5-0 following a roll call vote.  

 

Committee Reports

a)      Finance Committee – Library has moved reserves into a Wintrust managed account and now works with a new advisor.  Finance Committee will meet Tuesday, June 14 at 7 pm to work on budget for FY11-12.

b)      Policy and Personnel Committee – meeting will be scheduled

c)      Library Development Committee – Incoming Trustee Whitman to schedule walk-through of facility.

 

The Board thanked Jerry Kaminski for his four years of service.  A book will be added to the Illinois Collection in his honor.

 

Cathy Foster, Ann Lee, and Laurie Whitman were sworn in as Trustees.

Mary Dominguez was appointed to a two year term and was sworn in as Trustee.

 

Unfinished Business

Library facilities and grounds – The Board discussed options for ADA-compliant entrance including the switchback discussed at the May 18 meeting.  Upon reflection, many felt the ramp would be unsightly and there was general agreement that the door facing Oak Street entrance would be preferable to a south door.  Trustee Dominguez asked if it would be possible to simply add an accessible door on the south side of the building.  After discussion, the Board indicated their preference for a minimalist approach such as plan L-101A from Oct 2010 which simply levels the parking lot handicap spots and entrance, adds steps from Oak Street, and maintains the current flow of traffic.  Director Conkis was concerned that this plan would not qualify for the Live & Learn Construction Grant that the library has won.  The Board also asked if it was necessary to employ an architect given that the work would all be external.  There were still concerns about the percentage of total cost consumed by architect/engineer fees.

 

New Business

a)      Trustee Fagan moved to approve the proposal from McClure Inserra to perform annual audit and motion passed 6-0 in a roll call votes.

b)      Trustee Foster moved to destroy taped proceedings in compliance with the Open Meetings Act and the motion passed.  Fagan reviewed these tapes which will be destroyed:

October 9, 2002

July 22, 2003

August 18, 2003

August 26, 2003

September 26, 2006

November 28, 2006

August 28, 2007

January 15, 2008

April 1, 2008

May 27. 2008

April 28, 2009

 

c)      Board reviewed the Strategic Plan (v2) and suggested that wording be changed from ‘computer literacy’ to technology literacy and add an example of ‘lifelong learning programs’.   With those amendments, the Board approved the Strategic Plan.

d)      Trustee Fagan moved to approve annual ordinance authorizing public library non-resident cards and the motion passed.

e)      Board candidate interviews will be conducted on June 7.

 

Communications, Correspondence and Meetings

Brookfield – La Grange Park Lions Club donated $1,000 for materials for sight-impaired users.

Friends of the Library donated $4,000.  Donations to book shop and sales are down.

 

The quarterly review of Executive Director Conkis was again deferred so she will email her report to the Board for comments.

 

Adjourned 10:16 pm

 

Ann Lee

Secretary

Finance Committee Meeting June 14, 2011 - 7pm

NOTICE OF PUBLIC MEETING
FINANCE COMMITTEE MEETING

Notice is given that the Finance Committee of the Board of Library Trustees of the La Grange Park Public Library District, will conduct a meeting on Tuesday, June 14, 2011 at 7:00 p.m. in the Library, 555 N. La Grange Road, La Grange Park, Illinois, for the purpose of working on the budget for FY11-12.
Finance Committee Meeting
June 14, 2011
7:00 P.M.
AGENDA
1. Call to Order.
2. Roll Call.
3. Conduct work session on drafting the working budget for FY11-12.
4. Adjourn.

La Grange Park Public Library Meeting Minutes of May 18, 2011

The Board of Trustees of the La Grange Park Public Library met at 6:30 p.m. in special session on Wednesday, May 18, 2011.

 

Call to Order/Roll Call

The meeting was called to order by President Hurley. Upon roll call, the following persons were present: Trustees Hurley, Lee, Fagan, Kaminski, Dominguez, and Foster.  Trustee Cavaliere was absent.  Executive Director Dixie Conkis was present.

                                                                    

Introduction of Visitor(s)

Norm Eallonardo, Independent Construction Services Inc.

Leonard DeBickero, PSA-Dewberry

Laurie Whitman, Trustee-elect

Sharlene Bereckis, Library Facilities Manager and Project Director

 

The Board reviewed plans for the library facility and grounds project and went outside to view the affected areas of the parking lot.  They discussed two new options presented by Leonard DeBickero of PSA-Dewberry:

Option A) North Entrance – Maintain existing entrance and create a switch-back to lower the grade of pedestrians approaching from the Oak St. sidewalk.

Option B) South Entrance – Relocate entrance to the south side of the building and create gradual slope from sidewalk to new plaza entrance

 

Of the choices presented, the Board generally favored Option A – maintaining the entrance on the north side of the building. In order to accommodate a drive-up book drop on the island, the Board asked Mr. DeBickero to evaluate the feasibility of changing the flow of traffic.  He will get back to Director Conkis with that evaluation.  The Board also questioned the architect/engineer fees.  Trustee Lee asked why they comprised such a large percentage of the total project cost and why they were as high for the much-streamlined project as they had been for the ‘master project’ originally presented.  Trustee Dominguez indicated that industry average is 10-15% of the project cost whereas these appear to be over 30%. Mr. DeBickero indicated that the proposal was a range and that PSA-Dewberry is prepared to work with the Director to meet the Library’s budget.

 

Trustee Foster indicated that a third option is to do nothing.  President Hurley reminded the Board that this would mean losing the $50,000 Live & Learn Construction Grant.  Trustee Foster suggested that another option would be to hire an engineering firm directly rather than continuing to engage an architecture firm. 

 

The meeting was adjourned at 8:38 pm.

 

Ann Lee

Secretary

NOTICE OF PUBLIC MEETING SPECIAL LIBRARY BOARD MEETING

Notice is given that the Board of Library Trustees of the La Grange Park Public Library District, will conduct a special meeting on Tuesday, June 7, 2011 at 7:00 p.m. in the Library, 555 N. La Grange Road, La Grange Park, Illinois, for the purpose of interviewing candidates for the position of Library Trustee to fill the vacancy on the Board and discussing the ADA-accessibility project. 


Board of Library Trustees
Special Meeting
June 7, 2011
7:00 P.M.


AGENDA

1.    Call to Order.

2.    Roll Call.

3.    Motion to go into closed session, Open Meetings Act, Section 2 (c)(3). “The selection of a person to fill a public office, as defined in the Open Meetings Act, including a vacancy in a public office, when the public body is given power to appoint under law … . ”

4.    Interview candidates for the position of Library Trustee.  Review and make a recommendation for appointment of a candidate.

5.    Motion to go out of closed session.

6.    Motion to appoint one of the candidates to fill the vacancy on the Board.

7.    Discuss planning for/making a final decision regarding the ADA-accessibility project.

8.    Motion to select a particular ADA-accessibility project schematic design.

9.    Adjourn.