The Board of Trustees of the La Grange Park Public Library met at 7:00 p.m. in regular session on Tuesday, May 24, 2011.
Call to Order/Roll Call
The meeting was called to order by President Hurley. Upon roll call, the following persons were present: Trustees Hurley, Lee, Fagan, Kaminski, Dominguez, and Foster. Trustee Cavaliere was absent. Trustee Fagan arrived at 7:37 p.m. Executive Director Dixie Conkis was present.
Introduction of Visitor(s)
Sheryl Cox, applicant for Board vacancy
Minutes of Previous Meeting(s)
Trustee Dominguez moved to approve the Regular Minutes of April 26, 2011 and the motion passed.
Trustee Dominguez moved to approve the Special Board meeting minutes of March 22, 2011 and the motion passed.
Trustee Foster moved to approve the Special Board meeting minutes of September 14, 2010 and the motion passed.
Treasurer’s Report
Trustee Lee moved to approve the Invoices to be Paid for the amount of $23,540.22 for the month of May 2011 and motion passed 5-0 following a roll call vote.
Committee Reports
a) Finance Committee – Library has moved reserves into a Wintrust managed account and now works with a new advisor. Finance Committee will meet Tuesday, June 14 at 7 pm to work on budget for FY11-12.
b) Policy and Personnel Committee – meeting will be scheduled
c) Library Development Committee – Incoming Trustee Whitman to schedule walk-through of facility.
The Board thanked Jerry Kaminski for his four years of service. A book will be added to the Illinois Collection in his honor.
Cathy Foster, Ann Lee, and Laurie Whitman were sworn in as Trustees.
Mary Dominguez was appointed to a two year term and was sworn in as Trustee.
Unfinished Business
Library facilities and grounds – The Board discussed options for ADA-compliant entrance including the switchback discussed at the May 18 meeting. Upon reflection, many felt the ramp would be unsightly and there was general agreement that the door facing Oak Street entrance would be preferable to a south door. Trustee Dominguez asked if it would be possible to simply add an accessible door on the south side of the building. After discussion, the Board indicated their preference for a minimalist approach such as plan L-101A from Oct 2010 which simply levels the parking lot handicap spots and entrance, adds steps from Oak Street, and maintains the current flow of traffic. Director Conkis was concerned that this plan would not qualify for the Live & Learn Construction Grant that the library has won. The Board also asked if it was necessary to employ an architect given that the work would all be external. There were still concerns about the percentage of total cost consumed by architect/engineer fees.
New Business
a) Trustee Fagan moved to approve the proposal from McClure Inserra to perform annual audit and motion passed 6-0 in a roll call votes.
b) Trustee Foster moved to destroy taped proceedings in compliance with the Open Meetings Act and the motion passed. Fagan reviewed these tapes which will be destroyed:
October 9, 2002
July 22, 2003
August 18, 2003
August 26, 2003
September 26, 2006
November 28, 2006
August 28, 2007
January 15, 2008
April 1, 2008
May 27. 2008
April 28, 2009
c) Board reviewed the Strategic Plan (v2) and suggested that wording be changed from ‘computer literacy’ to technology literacy and add an example of ‘lifelong learning programs’. With those amendments, the Board approved the Strategic Plan.
d) Trustee Fagan moved to approve annual ordinance authorizing public library non-resident cards and the motion passed.
e) Board candidate interviews will be conducted on June 7.
Communications, Correspondence and Meetings
Brookfield – La Grange Park Lions Club donated $1,000 for materials for sight-impaired users.
Friends of the Library donated $4,000. Donations to book shop and sales are down.
The quarterly review of Executive Director Conkis was again deferred so she will email her report to the Board for comments.
Adjourned 10:16 pm
Ann Lee
Secretary
