La Grange Park Library Board of Trustees

Board of Trustees Meeting, July 26, 2011 7pm

AGENDA

Meeting of the Board of Library Trustees of the La Grange Park Public Library District, July 26, 2011 at 7:00 p.m. in the Library, 555 N. La Grange Road, La Grange Park, IL 60526.

1. Call to order.
2. Roll call.
3. Introduction of visitor(s): Debbie Zeleznik, Circulation Assistant.
4. Minutes of previous meeting(s).
Motion to approve minutes.
5. Election of Board Officers: President, Vice-President, Treasurer, and Secretary.
6. Treasurer’s report.
Motion to approve payment of invoices.
7. Committee reports and actions.
Appoint trustees to committees (Board President makes appointments).
(a) Finance committee.
(1) Review working budget for FY11-12.
(2) Review budget and appropriations for FY11-12 .
(b) Policy and Personnel committee.
(c) Library Development committee.
8. Unfinished business.
(a) Discuss ADA accessibility project: work done to date on project (Norm Eallonardo, Independent Construction Services, to present information). Motion to continue working with Library architect, PSA Dewberry.
(b) Motion to approve agreement with ADT for security system cameras and video survelliance system maintenance.
(c) Motion to approve agreement with Tari Marshall for marketing consulting services, as a member of marketing collaborative for public libraries.
(d) Approve working budget for FY11-12.
9. New business.
(a) Motion to approve ordinance determining to levy the additional .02% tax for building and maintenance (Ordinance 184).
(b) Motion to approve tentative budget and appropriations for FY11-12.
(c) Discuss requirements for per capita grant application.
10. Communications, correspondence and meetings.
(a) MLS correspondence, meetings, etc.
(b) Friends of the Library.
(c) Other.
11. Children’s Services Director’s report.
12. Young Adult Librarian’s report.
13. Adult Services Director’s report.
14. Circulation Services report.
15. Executive Director’s report.
16. Open discussion.
17. Adjourn.

Revised Agenda Public Meeting, July 19, 2011, 7pm

NOTICE OF PUBLIC MEETING
Notice is hereby given that the Board of Library Trustees of the La Grange Park Public Library will conduct a special meeting on Tuesday, July 19, 2011 at 7:00 p.m. The meeting will be held at the La Grange Park Public Library, 555 N. La Grange Road, La Grange Park, IL. The purpose of the meeting is to review the latest draft of the working budget and discuss the accessibility project.

REVISED AGENDA

1. Call to order.
2. Roll call.
3. Discussion of accessibility building project status.
• Motion to approve PSA Dewberry to perform work developing two additional schematic design sketches.
4. Review draft of working budget.
5. Open discussion.
6. Adjourn.

NOTICE OF PUBLIC MEETING, July 19th, 7pm

NOTICE OF PUBLIC MEETING           

 

Notice is hereby given that the Board of Library Trustees of the La Grange Park Public Library will conduct a special meeting on Tuesday, July 19, 2011 at 7:00 p.m.  The meeting will be held at the La Grange Park Public Library, 555 N. La Grange Road, La Grange Park, IL.  The purpose of the meeting is to review the latest draft of the working budget and discuss the accessibility project.

 

 AGENDA

  1.      Call to order.

  2.      Roll call.

  3.      Discussion of accessibility building project status.

  4.      Review draft of working budget.

  5.      Open discussion.

  6.      Adjourn.

La Grange Park Public Library Meeting Minutes of June 28, 2011

The Board of Trustees of the La Grange Park Public Library met at 7:00 p.m. in regular session on Tuesday, June 28, 2011

 

Call to Order/Roll Call

The meeting was called to order by President Pro-Tem Fagan. Upon roll call, the following persons were present: Trustees Lee, Fagan, Dominguez and Whitman.  Trustee Foster was absent.  President Hurley arrived at 7:42 pm.  Executive Director Dixie Conkis was present.

                                                                    

Introduction of Visitor(s)

Kathy Houcek, Children’s Services Assistant, told us about summer children’s programs with a round-the-world program and showed us the crafts.

 

Minutes of Previous Meeting(s)

Trustee Dominguez moved to approve the Regular Minutes of May 24, 2011 and the motion passed.

Trustee Dominguez moved to approve the Special Minutes of May 18, 2011 and the motion passed.

Trustee Fagan moved to approve the minutes of Library Development Committee of June 8, 2011 and the motion passed.

 

The oath of office was given to James Seguin, our new Board member.

 

Treasurer’s Report

Trustee Lee moved to approve the Invoices to be Paid for the amount of $28,579.86 for the month of June 2011 and motion passed 5-0 following a roll call vote.  

 

Committee Reports

Board agreed to make final committee appointments in July after Board officers are elected.  Below are temporary assignments.

a)      Finance Committee – Trustee Seguin 

b)      Policy and Personnel Committee – Trustee Dominguez volunteered to chair this committee with Fagan to remain.  Meeting on July 19 at 7 pm. The Board indicated their support for accepting the Proposal for Employee Handbook revision from Management Association of Illinois for $1,950.

c)      Library Development Committee – Trustee Fagan volunteered to chair this committee with Whitman and Seguin. Conkis noted that the power went out last Wednesday.  The generator became overheated and the Fire Department was called.  The generator was not installed correctly as it doesn’t have air intake and exhaust.  Fire Department said this is a violation so the generator is turned off.  Norm Eallonardo knows how to fix this and is waiting for the Village inspector to review plans. Also discussed was the June 8 annual walk through done by Trustee Fagan & Trustee Whitman along with Business Manager, Sharlene Bereckis.  Replacing the movie screen in the meeting room was also discussed.  The security camera system needs replacing. Three cameras are not working.  Sharlene Bereckis is getting a quote.

Unfinished Business

a)                  Trustee Lee moved to approve Strategic Plan of Service for FY11-12 to FY13-14 and the motion passed.

b)                  Trustee Fagan moved to ratify Board President’s action on June 8, 2011 at the request of the Illinois State Library, to approve Agreement for Live and Learn Construction Grant Project, 11-SCP-22 Accessibility, State Fiscal Year 2011 and the motion passed.

c)                  The Board reviewed PSA Dewberry’s revised information/designs for north entrance.  Board asked for another schematic to show relining and resealing parking lot with traffic flow remaining the same, glass wind block at door, maintain existing canopy, ramp/stairs or ramp angled toward   bike rack if possible.  Seguin will add comments to latest proposal and email to Board.  After these changes, we’ll ask the lawyer to review PSA Dewberry proposal.

 

New Business

Trustee Dominguez moved to approve the following:

a)      Ordinance No. 182: monthly board meeting dates for FY11-12 and the motion passed

b)      Ordinance No. 183: Prevailing rate of wages

Auditing books

c)      Selection of two trustees to audit Secretary’s books: Whitman and Seguin

Trustee Lee moved to approve the following:

d)      Intergovernmental Agreement for Reciprocal Borrowing Services and the motion passed.

e)      End of year corporate transfers. Roll call vote was unanimous.

Meb Ingold retirement

f)        Discussed recognition of Children’s Services Director Meb Ingold, who is retiring August 31, 2011

 

Communications, Correspondence and Meetings

RAILS becomes official on July 1.

 

Reports

Tari Marshall, a marketing expert, meets with staff tomorrow to work on marketing programs in line with the strategic plan.

 

Open Discussion

 

The meeting adjourned at 10:31 pm.

 

Ann Lee

Secretary