The Board of Trustees of the La Grange Park Public Library met at 7:00 p.m. in regular session on Tuesday, June 28, 2011
Call to Order/Roll Call
The meeting was called to order by President Pro-Tem Fagan. Upon roll call, the following persons were present: Trustees Lee, Fagan, Dominguez and Whitman. Trustee Foster was absent. President Hurley arrived at 7:42 pm. Executive Director Dixie Conkis was present.
Introduction of Visitor(s)
Kathy Houcek, Children’s Services Assistant, told us about summer children’s programs with a round-the-world program and showed us the crafts.
Minutes of Previous Meeting(s)
Trustee Dominguez moved to approve the Regular Minutes of May 24, 2011 and the motion passed.
Trustee Dominguez moved to approve the Special Minutes of May 18, 2011 and the motion passed.
Trustee Fagan moved to approve the minutes of Library Development Committee of June 8, 2011 and the motion passed.
The oath of office was given to James Seguin, our new Board member.
Treasurer’s Report
Trustee Lee moved to approve the Invoices to be Paid for the amount of $28,579.86 for the month of June 2011 and motion passed 5-0 following a roll call vote.
Committee Reports
Board agreed to make final committee appointments in July after Board officers are elected. Below are temporary assignments.
a) Finance Committee – Trustee Seguin
b) Policy and Personnel Committee – Trustee Dominguez volunteered to chair this committee with Fagan to remain. Meeting on July 19 at 7 pm. The Board indicated their support for accepting the Proposal for Employee Handbook revision from Management Association of Illinois for $1,950.
c) Library Development Committee – Trustee Fagan volunteered to chair this committee with Whitman and Seguin. Conkis noted that the power went out last Wednesday. The generator became overheated and the Fire Department was called. The generator was not installed correctly as it doesn’t have air intake and exhaust. Fire Department said this is a violation so the generator is turned off. Norm Eallonardo knows how to fix this and is waiting for the Village inspector to review plans. Also discussed was the June 8 annual walk through done by Trustee Fagan & Trustee Whitman along with Business Manager, Sharlene Bereckis. Replacing the movie screen in the meeting room was also discussed. The security camera system needs replacing. Three cameras are not working. Sharlene Bereckis is getting a quote.
Unfinished Business
a) Trustee Lee moved to approve Strategic Plan of Service for FY11-12 to FY13-14 and the motion passed.
b) Trustee Fagan moved to ratify Board President’s action on June 8, 2011 at the request of the Illinois State Library, to approve Agreement for Live and Learn Construction Grant Project, 11-SCP-22 Accessibility, State Fiscal Year 2011 and the motion passed.
c) The Board reviewed PSA Dewberry’s revised information/designs for north entrance. Board asked for another schematic to show relining and resealing parking lot with traffic flow remaining the same, glass wind block at door, maintain existing canopy, ramp/stairs or ramp angled toward bike rack if possible. Seguin will add comments to latest proposal and email to Board. After these changes, we’ll ask the lawyer to review PSA Dewberry proposal.
New Business
Trustee Dominguez moved to approve the following:
a) Ordinance No. 182: monthly board meeting dates for FY11-12 and the motion passed
b) Ordinance No. 183: Prevailing rate of wages
Auditing books
c) Selection of two trustees to audit Secretary’s books: Whitman and Seguin
Trustee Lee moved to approve the following:
d) Intergovernmental Agreement for Reciprocal Borrowing Services and the motion passed.
e) End of year corporate transfers. Roll call vote was unanimous.
Meb Ingold retirement
f) Discussed recognition of Children’s Services Director Meb Ingold, who is retiring August 31, 2011
Communications, Correspondence and Meetings
RAILS becomes official on July 1.
Reports
Tari Marshall, a marketing expert, meets with staff tomorrow to work on marketing programs in line with the strategic plan.
Open Discussion
The meeting adjourned at 10:31 pm.
Ann Lee
Secretary
