La Grange Park Library Board of Trustees

Board of Library Trustees Meeting Minutes -October 25, 2011

 

The Board of Trustees of the La Grange Park Public Library met at 7:00 p.m. in regular session on Tuesday, October 25, 2011

 

Call to Order/Roll Call

The meeting was called to order by President Foster. Upon roll call, the following persons were present: Trustees Hurley, Lee, Fagan, Seguin, and Dominguez.  Trustee Whitman was absent.  Executive Director Dixie Conkis was present.

                                                                    

Introduction of Visitor(s)

Sharon Kooi, Technical Services Director and Volunteer Coordinator.  Sharon also runs the knitting group which takes donations of yarn and makes items to be given to local groups.  Sharon supervises 36 devoted volunteers, the equivalent of  two full-time employees.

 

Chris McClure, McClure Inserra, Auditor.  Mr. McClure walked the Board through the Auditor’s Report.

 

Public Comment

None

 

Consent Agenda

Trustee Lee moved to approve Consent Agenda items, minus the Invoices to be Paid,  and motion passed in a roll call vote: Fagan: abstain; Hurley: abstain; Whitman: absent; Foster: aye; Dominguez: aye; Lee: aye.

*Regular minutes of September 27, 2011

*Minutes of Executive session on September 27, 2011 to discuss litigation

*Minutes of Executive session 2 on September 27, 2011 to discuss personnel matter  

 

Treasurer’s Report

Trustee Lee moved to approve the Invoices to be Paid in the amount of $57,727.81 for the month of October 2011 and motion passed 6-0 following a roll call vote.  

 

Committee Reports

a)      Finance Committee –

b)      Policy and Personnel Committee – Nov. 1 meeting scheduled

c)      Library Development Committee – Met with Tari Marshall.  Trustee Whitman wrote an article about Cindy Moriarity, new Children’s Librarian, for newsletter.  The Holiday appeal going out again.  A mailing to solicit funds from local businesses for new chairs will go out shortly.

 

Unfinished Business

• Trustee Lee moved to change LPS (LPPL) loan rule from one renewal to two renewals and the motion passed.
• Discussion of ADA Accessibility Project

 

New Business

• Trustee Lee moved to set the date of November 22, 2011 at 6:30 pm for the 2011 tax cap public hearing and the motion passed.
• Trustee Lee moved to cancel the December 27, 2011 regular monthly board meeting and the motion passed.

 

Communications, Correspondence and Meetings

• RAILS
• Friends of the Library
• Executive Director Conkis meeting with Tari Marshall. Executive Director Conkis preparing for WGN spot along with director from Thomas Ford Library.

 

Staff Reports

 

Open Discussion

 

Meeting adjourned at 9:15 pm

 

 

Ann Lee

Secretary

Board of Library Trustees Meeting - November 22, 2011 7pm

1. Call meeting to order.
2. Roll call.
3. Introduction of visitor(s):

Doug Pfeiffer, Dewberry, and Norm Eallonardo, Independent Construction   Services (ICS) 

Discuss status of ADA Accessibility Project. 

Motion to authorize proceeding with preparation of bid and construction documents.

Motion to confirm work with ICS; ICS to plan the effective phasing in of the project to minimize disruption to public library service during the construction period.

1. Public comment.
2. Consent Agenda (Roll call vote).

A.   Motion to approve Minutes of previous meeting(s).

1. Motion to approve invoices to be paid.

 

1. Motion to approve Ordinance No. 186: “Ordinance Levying and Assessing Taxes of La Grange Park Public Library District, Cook County, Illinois, for the Fiscal Year Beginning July 1, 2011 and Ending June 30, 2012.”

 

1. Motion to approve Resolution No. 72: Instructions to the Office of the County Clerk indicating which funds to limit in the event the Library District exceeds the tax cap limitation of the funds subject to the Property Tax Extension Limitation Act.

 

VI.        Committee reports.

 

A.  Finance committee.

 

B.  Policy and Personnel committee.  

1.  Discuss committee’s review of employee handbook and personnel policy.

2. Schedule next meeting.

1. Library Development committee.

1.  Update on Holiday Gift Fund and “Chair-ity” direct mail appeals.

2.  Schedule next meeting.

 

VII.         Unfinished business.

1. Discuss Sharon Kooi’s report to Board regarding volunteer/staff appreciation events.  Motion to approve volunteer/staff outing to be planned for April 20, 2012.
2. Motion to approve Designated Charitable Fund Agreement between LPPL and Illinois Library Association.

VIII.         New business.

IX.           Communications, correspondence and meetings.

1. RAILS correspondence, meetings, etc.
2. Friends of the Library.
3. Other.

X.         Library staff reports.

1. Children’s Services Director’s report.
2. Young Adult Librarian’s report.
   1. Adult Services Director’s report.
   2. Circulation Services Director’s report.
   3. Executive Director’s report.

XI.        Open discussion/Board comments.

XII.       Adjourn.

 

 

 

 

Notice of Public Meeting, November 15, 2011, 7:00pm

POLICY & PERSONNEL COMMITTEE MEETING

 

Notice is given that the Policy & Personnel Committee, Board of Library Trustees of the La Grange Park Public Library District, will conduct a committee meeting on Tuesday, November 15, 2011 at 7:00 p.m. in the Activity Room on the lower level of the Library, 555 N. La Grange Road, La Grange Park, Illinois, for the purpose of reviewing the Library Employee Handbook and Personnel Policy.  

 

 AGENDA

 

1. Call to order.

 

1. Discuss/review Employee Handbook and Personnel Policy.

 

1. Motion to adjourn.

 

La Grange Park Public Library Meeting Minutes of August 23, 2011

 

 

 

 

The Board of Trustees of the La Grange Park Public Library met at 7:15 p.m. in regular session on Tuesday, August 23, 2011

 

Call to Order/Roll Call

The meeting was called to order by President Foster. Upon roll call, the following persons were present: Trustees Hurley, Lee, Fagan, Seguin, and Dominguez.  Trustee Whitman arrived at 7:25.  Executive Director Dixie Conkis was present.

                                                                    

Introduction of Visitor(s)

Mary Esposito, Assistant Circulation Service Director, described her responsibilities.

 

Minutes of Previous Meeting(s)

Trustee Dominguez moved to approve the Regular Minutes of July 26, 2011 and the motion passed.

 

Treasurer’s Report

Trustee Dominguez moved to approve the Invoices to be Paid for the amount of $53,155.34 for the month of August, 2011 and motion passed 7-0 following a roll call vote.   

 

Committee Reports

a)      Finance Committee – Public Hearing on Ordinance 185 will be on September 13, 2011 at 7 pm and Special Meeting to adopt Ordinance 185 at 7:15 pm.

b)      Policy and Personnel Committee – 

1)      Trustee Fagan and Director Conkis met with Kelly Hayden of Management Association of Illinois regarding Employee Handbook.  Board agreed to review the draft prepared by Kelly Hayden.  P&P Committee meeting scheduled Wed, September 21.

2)      Trustee Dominguez will schedule a regular committee meeting.

c)      Library Development Committee – Trustee Fagan will attend an Advocacy webinar on August 30 and scheduled a committee meeting for October 3 to discuss holiday fundraising and other ideas.  She will invite Tari Marshall, the Library’s marketing consultant, to attend.

 

Unfinished Business

a)                  ADA Accessibility project.  Director Conkis indicated that funds for Illinois Grant are held up until at least December 31.  Trustee Seguin provided a summary of his meeting with PSA Dewberry.   Fees went down from $37,000 to $28,150 plus expenses.  The Board approximated total project costs of $152,000 plus a contingency. Trustee Hurley moved that we approve the revised PSA Dewberry agreement dated August 17, 2011, with the exception of the project delivery schedule, and the motion passed in a roll call vote 7-0. 

      The Project Committee will consist of Hurley, Seguin, Bereckis, and Norm Eallonardo.  Meeting scheduled for Tuesday, September 6 in the evening so that all Board members could attend.

b)                  Trustee Lee moved to approve FY2012 ILLINET/OCLC Services Program agreement and the motion passed.

c)                  Trustee Hurley moved to approve the annual report to the Illinois State Library and the motion passed.

d)                  Board Reviewed Serving Our Public Standards 2.0 for Illinois Public Libraries, Chapter 2.

e)                  Plans for Open House on August 28 to honor Meb Ingold who is retiring August 31. 

 

New Business

a)      Semi-annual review of minutes of Executive Sessions. The Board agreed that minutes taken during the Executive Session may be made public and, therefore, are to be filed in the Secretary’s Book.

b)      Use of a consent agenda was discussed.

 

Communications, Correspondence and Meetings

Macy’s Museum pass program will continue until October 31.

 

 

Reports

 

Open Discussion

 

Meeting adjourned at 10:04 pm.

 

Ann Lee

Secretary