The Board of Trustees of the La Grange Park Public Library met at 7:15 p.m. in regular session on Tuesday, August 23, 2011
Call to Order/Roll Call
The meeting was called to order by President Foster. Upon roll call, the following persons were present: Trustees Hurley, Lee, Fagan, Seguin, and Dominguez. Trustee Whitman arrived at 7:25. Executive Director Dixie Conkis was present.
Introduction of Visitor(s)
Mary Esposito, Assistant Circulation Service Director, described her responsibilities.
Minutes of Previous Meeting(s)
Trustee Dominguez moved to approve the Regular Minutes of July 26, 2011 and the motion passed.
Treasurer’s Report
Trustee Dominguez moved to approve the Invoices to be Paid for the amount of $53,155.34 for the month of August, 2011 and motion passed 7-0 following a roll call vote.
Committee Reports
a) Finance Committee – Public Hearing on Ordinance 185 will be on September 13, 2011 at 7 pm and Special Meeting to adopt Ordinance 185 at 7:15 pm.
b) Policy and Personnel Committee –
1) Trustee Fagan and Director Conkis met with Kelly Hayden of Management Association of Illinois regarding Employee Handbook. Board agreed to review the draft prepared by Kelly Hayden. P&P Committee meeting scheduled Wed, September 21.
2) Trustee Dominguez will schedule a regular committee meeting.
c) Library Development Committee – Trustee Fagan will attend an Advocacy webinar on August 30 and scheduled a committee meeting for October 3 to discuss holiday fundraising and other ideas. She will invite Tari Marshall, the Library’s marketing consultant, to attend.
Unfinished Business
a) ADA Accessibility project. Director Conkis indicated that funds for Illinois Grant are held up until at least December 31. Trustee Seguin provided a summary of his meeting with PSA Dewberry. Fees went down from $37,000 to $28,150 plus expenses. The Board approximated total project costs of $152,000 plus a contingency. Trustee Hurley moved that we approve the revised PSA Dewberry agreement dated August 17, 2011, with the exception of the project delivery schedule, and the motion passed in a roll call vote 7-0.
The Project Committee will consist of Hurley, Seguin, Bereckis, and Norm Eallonardo. Meeting scheduled for Tuesday, September 6 in the evening so that all Board members could attend.
b) Trustee Lee moved to approve FY2012 ILLINET/OCLC Services Program agreement and the motion passed.
c) Trustee Hurley moved to approve the annual report to the Illinois State Library and the motion passed.
d) Board Reviewed Serving Our Public Standards 2.0 for Illinois Public Libraries, Chapter 2.
e) Plans for Open House on August 28 to honor Meb Ingold who is retiring August 31.
New Business
a) Semi-annual review of minutes of Executive Sessions. The Board agreed that minutes taken during the Executive Session may be made public and, therefore, are to be filed in the Secretary’s Book.
b) Use of a consent agenda was discussed.
Communications, Correspondence and Meetings
Macy’s Museum pass program will continue until October 31.
Reports
Open Discussion
Meeting adjourned at 10:04 pm.
Ann Lee
Secretary
