La Grange Park Library Board of Trustees

Board of Library Trustees Meeting Agenda - May 22, 2012, 7p.m.

AGENDA

 Meeting of the Board of Library Trustees of the La Grange Park Public Library District, May 22 ,

2012 at 7:00 p.m. in the Library, 555 N. La Grange Road, La Grange Park, IL 60526.

 

I. Call meeting to order.

 

II. Roll call.

 

III. Introduction of visitor(s):

 Dan Eallonardo, Independent Construction Services

Regarding Site Accessibility Improvements Project.

 IV. Public comment.

 V . Consent Agenda (Roll call vote).

    A. Motion to approve minutes of previous meeting(s).

    B. Motion to approve invoices to be paid.

 VI. Committee reports.

    A. Finance committee.

1. Schedule meeting to work on FY12-13 budget.

    B. Policy and Personnel committee.

1. Schedule meeting.

    C. Library Development committee.

1. Schedule meeting (conduct annual walk-through).

VII. Unfinished business.

1. Discuss possible refinancing of other Library debt issues.

VIII. New business.

    1. Approve annual ordinance authorizing public library non-resident cards.

    2. Discuss results of Library website survey.

IX. Communications, correspondence and meetings.

    A. RAILS correspondence, meetings, etc.

    B. Friends of the Library.

    C. Other.

X. Library staff reports.

    A. Children’s Services Director’s report.

    B. Young Adult Librarian’s report.

    C. Adult Services Director’s report.

    D. Circulation Services Director’s report.

    E. Executive Director’s report.

Motion to go into Executive Session, exception permitting closed session, Section 2(c)(1),

the appointment, employment, compensation, discipline, performance…of specific

employees….

XI. Open discussion/Board comments.

XII. Adjourn.

Board of Library Trustees Meeting Agenda - March 27, 2012, 7p.m.

AGENDA

Meeting of the Board of Library Trustees of the La Grange Park Public Library District, March
27, 2012 at 7:00 p.m. in the Library, 555 N. La Grange Road, La Grange Park, IL 60526.

I. Call meeting to order.
II. Roll call.
III. Introduction of visitor(s):
Kerry Lemont, Children’s Services Assistant
IV. Public comment.
V. Consent Agenda (Roll call vote).
A. Motion to approve minutes of previous meeting(s).
B. Motion to approve invoices to be paid.
VI. Committee reports.
A. Finance committee.
B. Policy and Personnel committee.
1. Report on committee meeting held March 20.
2. Schedule next meeting.
C. Library Development committee.
1. Report on committee meeting held March 20.
2. Schedule next meeting.
3. Discuss topic for next Board Report in Library newsletter.
VII. Unfinished

Board of Library Trustees Meeting Agenda -February 28, 2012, 7pm

AGENDA

Meeting of the Board of Library Trustees of the La Grange Park Public Library District,
February 28, 2012 at 7:00 p.m. in the Library, 555 N. La Grange Road, La Grange Park, IL
60526.

Business Manager Sharlene Bereckis present for Executive Director Dixie Conkis

I. Call meeting to order.
II. Roll call.
III. Introduction of visitor(s):
Jim Enck, Dewberry Architects, Inc.
Norm and Dan Eallonardo, Independent Construction Services
IV. Public comment.
V. Consent Agenda (Roll call vote).
A. Motion to approve minutes of previous meeting(s).
A. Motion to approve invoices to be paid.
VI. Committee reports.
A. Finance committee.
B. Policy and Personnel committee.
1. Report on committee meeting held February 21.
2. Schedule next meeting.
A. Library Development committee.
1. Report on committee meeting held February 15.
2. Schedule next meeting.
I. Unfinished business.
VIII. New business.
A. Consideration of bids for 2012 site accessibility improvements project.
B. Discuss authority to approve change orders. (Currently the Executive Director has the
authority to approve expenditures up to $7,500). Consideration of changing this amount
during the construction phase of the 2012 site accessibility improvements project.
IX. Communications, correspondence and meetings.
A. RAILS correspondence, meetings, etc.
B. Friends of the Library.
C. Other.
Jim Seguin’s report on ILA Trustee Day.
X. Library staff reports.
A. Children’s Services Director’s report.
B. Young Adult Librarian’s report.
C. Adult Services Director’s report.
D. Circulation Services Director’s report.
E. Executive Director’s report.
XI. Open discussion/Board comments.
XII. Adjourn.

Board of Library Trustees Meeting Agenda -January 24, 2012, 7pm

1. Call meeting to order.
2. Roll call.
3. Introduction of visitor(s):

Ursula Stanek, Circulation Services Director.

1. Public comment.
2. Consent Agenda (Roll call vote).

A.   Motion to approve Minutes of previous meeting(s).

1. Motion to approve invoices to be paid.

 VI.        Committee reports.

          A.  Finance committee

          B.  Policy and Personnel committee.  

1.  Discuss committee’s review of employee handbook and personnel policy.

2. Schedule next meeting.

         C.  Library Development committee.

1.  Report on January 17^th committee meeting.

2.  Schedule next meeting.

VII. Unfinished business

A.  Discuss contracting for professional services, specifically, construction management.

B.  Motion to negotiate with Independent Construction Services for construction     management services during the construction phase of the ADA project.

VIII.New business.

A.   Motion to authorize the Board President or Executive Director to sign a contract with the electricity provider that wins the NIMEC (Northern IL Municipal Electric Cooperative) bid.

B.     Motion to keep the minutes of executive sessions closed at this time.

IX.    Communications, correspondence and meetings.

1. RAILS correspondence, meetings, etc.
2. Friends of the Library.
3. Other.

X.    Library staff reports.

1. Children’s Services Director’s report.
2. Young Adult Librarian’s report.
   1. Adult Services Director’s report.
   2. Circulation Services Director’s report.
   3. Executive Director’s report.
   4. Open discussion/Board comments.

XII.       Adjourn.

 

 

 

 

Board of Library Trustees Meeting - November 22, 2011 7pm

1. Call meeting to order.
2. Roll call.
3. Introduction of visitor(s):

Doug Pfeiffer, Dewberry, and Norm Eallonardo, Independent Construction   Services (ICS) 

Discuss status of ADA Accessibility Project. 

Motion to authorize proceeding with preparation of bid and construction documents.

Motion to confirm work with ICS; ICS to plan the effective phasing in of the project to minimize disruption to public library service during the construction period.

1. Public comment.
2. Consent Agenda (Roll call vote).

A.   Motion to approve Minutes of previous meeting(s).

1. Motion to approve invoices to be paid.

 

1. Motion to approve Ordinance No. 186: “Ordinance Levying and Assessing Taxes of La Grange Park Public Library District, Cook County, Illinois, for the Fiscal Year Beginning July 1, 2011 and Ending June 30, 2012.”

 

1. Motion to approve Resolution No. 72: Instructions to the Office of the County Clerk indicating which funds to limit in the event the Library District exceeds the tax cap limitation of the funds subject to the Property Tax Extension Limitation Act.

 

VI.        Committee reports.

 

A.  Finance committee.

 

B.  Policy and Personnel committee.  

1.  Discuss committee’s review of employee handbook and personnel policy.

2. Schedule next meeting.

1. Library Development committee.

1.  Update on Holiday Gift Fund and “Chair-ity” direct mail appeals.

2.  Schedule next meeting.

 

VII.         Unfinished business.

1. Discuss Sharon Kooi’s report to Board regarding volunteer/staff appreciation events.  Motion to approve volunteer/staff outing to be planned for April 20, 2012.
2. Motion to approve Designated Charitable Fund Agreement between LPPL and Illinois Library Association.

VIII.         New business.

IX.           Communications, correspondence and meetings.

1. RAILS correspondence, meetings, etc.
2. Friends of the Library.
3. Other.

X.         Library staff reports.

1. Children’s Services Director’s report.
2. Young Adult Librarian’s report.
   1. Adult Services Director’s report.
   2. Circulation Services Director’s report.
   3. Executive Director’s report.

XI.        Open discussion/Board comments.

XII.       Adjourn.

 

 

 

 

Notice of Public Meeting, November 15, 2011, 7:00pm

POLICY & PERSONNEL COMMITTEE MEETING

 

Notice is given that the Policy & Personnel Committee, Board of Library Trustees of the La Grange Park Public Library District, will conduct a committee meeting on Tuesday, November 15, 2011 at 7:00 p.m. in the Activity Room on the lower level of the Library, 555 N. La Grange Road, La Grange Park, Illinois, for the purpose of reviewing the Library Employee Handbook and Personnel Policy.  

 

 AGENDA

 

1. Call to order.

 

1. Discuss/review Employee Handbook and Personnel Policy.

 

1. Motion to adjourn.

 

Notice of Public Meeting, November 1, 2011, 7:30pm

  

POLICY & PERSONNEL COMMITTEE MEETING

 

Notice is given that the Policy & Personnel Committee, Board of Library Trustees of the La Grange Park Public Library District, will conduct a committee meeting on Tuesday, November 1, 2011 at 7:30 p.m. in the Library, 555 N. La Grange Road, La Grange Park, Illinois, for the purpose of reviewing the Library Employee Handbook and Personnel Policy.  

 

 

 

AGENDA

 

 

1. Call to order.

 

1. Discuss/review Employee Handbook and Personnel Policy.

 

1. Motion to adjourn.

 

Notice of Public Meeting, November 1, 2011, 7pm

 

FINANCE COMMITTEE MEETING

 

Notice is given that the Finance Committee, Board of Library Trustees of the La Grange Park Public Library District, will conduct a committee meeting on Tuesday, November 1, 2011 at 7:00 p.m. in the Library, 555 N. La Grange Road, La Grange Park, Illinois, for the purpose of reviewing the tax levy.  

 

 

 

AGENDA

 

 

1. Call to order.

 

1. Discuss/review Tax Levy.

 

1. Motion to adjourn.

 

 

 

Board of Library Trustees Meeting - October 25, 2011 7pm

1. Call meeting to order.
2. Roll call.
3. Introduction of visitor(s):

Sharon Kooi, Volunteer/Technical Services Director

Chris McClure, McClure Inserra, to present FY10-11 annual financial report.

1. Consent Agenda (Roll call vote).

A.   Approve Minutes of previous meeting(s).

1. Approve invoices to be paid.
   1. V.            Committee reports.
   2. Finance committee.
   3. Policy and Personnel committee.
      1. Motion to approve policies.
      2. Schedule next meeting.
      3. Library Development committee.

1.  Report on committee meeting held October 3, 2011.

2.  Schedule next meeting.

1. VI.          Unfinished business.
   1. Motion to change LPS (LPPL) loan rule from one renewal to two renewals.
   2. Discuss status of ADA Accessibility Project. 
   3. VII.          New business.
      1. Motion to set date of November 22, 2011, at 6:30 pm, for 2011 “tax cap” public hearing.
      2. Motion to cancel the December 27, 2011 regular monthly board meeting.
      3. VIII.         Communications, correspondence and meetings.
         1. RAILS correspondence, meetings, etc.
         2. Friends of the Library.
         3. Other.

 

 

1. Library staff reports.
   1. Children’s Services Director’s report.
   2. Young Adult Librarian’s report.
      1. Adult Services Director’s report.
      2. Circulation Services Director’s report.
      3. Executive Director’s report.
2. Open discussion/Board comments.
3. Adjourn.

NOTICE OF PUBLIC MEETING - LIBRARY DEVELOPMENT COMMITTEE MEETING

NOTICE OF PUBLIC MEETING

LIBRARY DEVELOPMENT COMMITTEE MEETING


Notice is given that the Library Development Committee of the Board of Library Trustees of the La Grange Park Public Library District, will conduct a meeting on Monday, Oct 3, 2011 at 7:00 p.m. in the Library, 555 N. La Grange Road, La Grange Park, Illinois, for the purpose of  brainstorming/planning library development activities.

Library Development Committee Meeting
October 3, 2011
7:00 P.M.


AGENDA

1.    Call to Order.

2.    Roll Call.

3.    Report on advocacy webinar.

4.    Brainstorming session with Tari Marshall regarding possible library development activities, for example, a spelling bee.

5.    Adjourn.