La Grange Park Library Board of Trustees

Board of Library Trustees Meeting Minutes -January 24, 2012

The Board of Trustees of the La Grange Park Public Library met at 7:00 p.m. in regular session
on Tuesday, January 24, 2012

Call to Order/Roll Call
The meeting was called to order by President Foster. Upon roll call, the following persons were
present: Trustees Foster, Hurley, Lee, Seguin, Dominguez, Whitman. Trustee Fagan was absent.
Executive Director Dixie Conkis was present.
Introduction of Visitor(s)
Ursula Stanek, Circulation Services Director, described some of the challenges of running the
Circulation Department. She also discussed the book selection process.
Public Comment
Consent Agenda
The consent agenda was approved 6-0 following a roll call vote. It included:
· Regular Minutes of November 22, 2011 .
· Special Minutes of January 17, 2012
· Invoices to be Paid for the amount of $35,204.16 for the month of December 2011
· Invoices to be Paid for the amount of $45,171.59 for the month of January 2012
Treasurer’s Report –
1) Trustee Dominguez asked why the transfer amounts vary. Executive Director
Conkis explained that they include not only employee salaries but also all other
library expenses. She also discussed how part-timers are paid.
2) Trustee Dominguez questioned the need for unemployment insurance. Executive
Director Conkis will consult Manager Bereckis regarding this.
Committee Reports
b) Finance Committee – no meeting held.
c) Policy and Personnel Committee – Review of employee handbook will continue at a
meeting on Tuesday, Feb 21.
d) Library Development Committee – Committee to meet on Wed, Feb 15. Board discussed
fund-raising ideas such as a coin machine.
Unfinished Business
ADA Accessibility Project -- Executive Director Conkis circulated the proposal from
Independent Construction Services dated August 3, 2011 in which it stated a fee of 7.5% of
total costs for the project. The Board indicated it needs a detailed proposal including scope
of work once we get a budget for the ADA Accessibility Project.
New Business
La Grange Park Public Library
Meeting Minutes of January 24, 2012
Trustee Lee moved to authorize the Board President or Executive Director to sign a contract with
the electricity provider that wins the NIMEC (Northern IL municipal Electric Cooperative)
bid and the motion passed.
Trustee Lee moved to keep the minutes of executives sessions closed at this time and the motion
passed.
Communications, Correspondence and Meetings
Trustee Lee reminded everyone that a new law requires all Board members to complete the Open
Meetings Act training on the web in 2012.
Board members planning to go to Springfield on April 18 for Legislative Day.
Executive Director Conkis will participate in a panel presentation in October 2012 on “Giving
Focus to Your Marketing Vision”.
Reports
Open Discussion
Meeting adjourned at 9:10 pm.
Ann Lee
Secretary

Board of Library Trustees Meeting Minutes -October 25, 2011

 

The Board of Trustees of the La Grange Park Public Library met at 7:00 p.m. in regular session on Tuesday, October 25, 2011

 

Call to Order/Roll Call

The meeting was called to order by President Foster. Upon roll call, the following persons were present: Trustees Hurley, Lee, Fagan, Seguin, and Dominguez.  Trustee Whitman was absent.  Executive Director Dixie Conkis was present.

                                                                    

Introduction of Visitor(s)

Sharon Kooi, Technical Services Director and Volunteer Coordinator.  Sharon also runs the knitting group which takes donations of yarn and makes items to be given to local groups.  Sharon supervises 36 devoted volunteers, the equivalent of  two full-time employees.

 

Chris McClure, McClure Inserra, Auditor.  Mr. McClure walked the Board through the Auditor’s Report.

 

Public Comment

None

 

Consent Agenda

Trustee Lee moved to approve Consent Agenda items, minus the Invoices to be Paid,  and motion passed in a roll call vote: Fagan: abstain; Hurley: abstain; Whitman: absent; Foster: aye; Dominguez: aye; Lee: aye.

*Regular minutes of September 27, 2011

*Minutes of Executive session on September 27, 2011 to discuss litigation

*Minutes of Executive session 2 on September 27, 2011 to discuss personnel matter  

 

Treasurer’s Report

Trustee Lee moved to approve the Invoices to be Paid in the amount of $57,727.81 for the month of October 2011 and motion passed 6-0 following a roll call vote.  

 

Committee Reports

a)      Finance Committee –

b)      Policy and Personnel Committee – Nov. 1 meeting scheduled

c)      Library Development Committee – Met with Tari Marshall.  Trustee Whitman wrote an article about Cindy Moriarity, new Children’s Librarian, for newsletter.  The Holiday appeal going out again.  A mailing to solicit funds from local businesses for new chairs will go out shortly.

 

Unfinished Business

• Trustee Lee moved to change LPS (LPPL) loan rule from one renewal to two renewals and the motion passed.
• Discussion of ADA Accessibility Project

 

New Business

• Trustee Lee moved to set the date of November 22, 2011 at 6:30 pm for the 2011 tax cap public hearing and the motion passed.
• Trustee Lee moved to cancel the December 27, 2011 regular monthly board meeting and the motion passed.

 

Communications, Correspondence and Meetings

• RAILS
• Friends of the Library
• Executive Director Conkis meeting with Tari Marshall. Executive Director Conkis preparing for WGN spot along with director from Thomas Ford Library.

 

Staff Reports

 

Open Discussion

 

Meeting adjourned at 9:15 pm

 

 

Ann Lee

Secretary

La Grange Park Public Library Meeting Minutes of August 23, 2011

 

 

 

 

The Board of Trustees of the La Grange Park Public Library met at 7:15 p.m. in regular session on Tuesday, August 23, 2011

 

Call to Order/Roll Call

The meeting was called to order by President Foster. Upon roll call, the following persons were present: Trustees Hurley, Lee, Fagan, Seguin, and Dominguez.  Trustee Whitman arrived at 7:25.  Executive Director Dixie Conkis was present.

                                                                    

Introduction of Visitor(s)

Mary Esposito, Assistant Circulation Service Director, described her responsibilities.

 

Minutes of Previous Meeting(s)

Trustee Dominguez moved to approve the Regular Minutes of July 26, 2011 and the motion passed.

 

Treasurer’s Report

Trustee Dominguez moved to approve the Invoices to be Paid for the amount of $53,155.34 for the month of August, 2011 and motion passed 7-0 following a roll call vote.   

 

Committee Reports

a)      Finance Committee – Public Hearing on Ordinance 185 will be on September 13, 2011 at 7 pm and Special Meeting to adopt Ordinance 185 at 7:15 pm.

b)      Policy and Personnel Committee – 

1)      Trustee Fagan and Director Conkis met with Kelly Hayden of Management Association of Illinois regarding Employee Handbook.  Board agreed to review the draft prepared by Kelly Hayden.  P&P Committee meeting scheduled Wed, September 21.

2)      Trustee Dominguez will schedule a regular committee meeting.

c)      Library Development Committee – Trustee Fagan will attend an Advocacy webinar on August 30 and scheduled a committee meeting for October 3 to discuss holiday fundraising and other ideas.  She will invite Tari Marshall, the Library’s marketing consultant, to attend.

 

Unfinished Business

a)                  ADA Accessibility project.  Director Conkis indicated that funds for Illinois Grant are held up until at least December 31.  Trustee Seguin provided a summary of his meeting with PSA Dewberry.   Fees went down from $37,000 to $28,150 plus expenses.  The Board approximated total project costs of $152,000 plus a contingency. Trustee Hurley moved that we approve the revised PSA Dewberry agreement dated August 17, 2011, with the exception of the project delivery schedule, and the motion passed in a roll call vote 7-0. 

      The Project Committee will consist of Hurley, Seguin, Bereckis, and Norm Eallonardo.  Meeting scheduled for Tuesday, September 6 in the evening so that all Board members could attend.

b)                  Trustee Lee moved to approve FY2012 ILLINET/OCLC Services Program agreement and the motion passed.

c)                  Trustee Hurley moved to approve the annual report to the Illinois State Library and the motion passed.

d)                  Board Reviewed Serving Our Public Standards 2.0 for Illinois Public Libraries, Chapter 2.

e)                  Plans for Open House on August 28 to honor Meb Ingold who is retiring August 31. 

 

New Business

a)      Semi-annual review of minutes of Executive Sessions. The Board agreed that minutes taken during the Executive Session may be made public and, therefore, are to be filed in the Secretary’s Book.

b)      Use of a consent agenda was discussed.

 

Communications, Correspondence and Meetings

Macy’s Museum pass program will continue until October 31.

 

 

Reports

 

Open Discussion

 

Meeting adjourned at 10:04 pm.

 

Ann Lee

Secretary

La Grange Park Public Library Meeting Minutes of July 26, 2011

The Board of Trustees of the La Grange Park Public Library met at 7:00 p.m. in regular session on Tuesday, July 26, 2011

 

Call to Order/Roll Call

The meeting was called to order by President Hurley. Upon roll call, the following persons were present: Trustees Hurley, Lee, Dominguez, Whitman and Foster. Trustee Seguin came at 7:39 pm.  Trustee Fagan was absent.  Executive Director Dixie Conkis was present.  After the election of new officers, President Foster ran the remainder of the meeting.

                                                                    

Introduction of Visitor(s)

Debbie Zeleznik, Circulation Assistant, described all the jobs done by Circulation.  Trustee Whitman also mentioned the Patch article on Debbie and Laurie Blackmon.

Norm Eallonardo, Independent Construction Services Inc., 

 

Minutes of Previous Meeting(s)

Trustee Seguin moved to approve the Regular Minutes of June 28, 2011 and the motion passed.

Trustee Seguin moved to approve the Minutes of July 19, 2011 special meeting and the motion passed.

 

Treasurer's Report

Trustee Lee moved to approve the Invoices to be Paid for the amount of $23,549.81 for the month of July 2011 and motion passed 6-0 following a roll call vote.  

 

Committee Reports –

a)      Finance Committee

1)      Trustee Lee moved to approve the FY 11-12 Working Budget and the motion passed 6-0 in a roll call vote.

2)      Trustee Lee moved to approve the FY 11-12 Tentative Budget and Appropriations and the motion passed 6-0 in a roll call vote.

b)      Policy and Personnel Committee – no report

c)      Library Development Committee – no report

 

Unfinished Business

1. ADA accessibility project – Norm Eallonardo summarized the whole project from start to finish.  The project initially included internal building alterations in addition to the parking lot changes.  The architects consulted with the Village, MWRD, and civil engineers.  Norm circulated a list of all the meetings and documents and gave the files to Trustee Seguin.  Regulations on drainage, slope, setbacks, driveway width and screening posed challenges to the plan.  Norm indicated that the Village favors a bioswale because it is greener and reduces run-off.  One option is to create outflow from the drainage box in the street and redirect it into the bioswale. 
2. Emergency generator: Parts are on order.  The sheet metal contractor is coming this week to work on ductwork to vent engine heat.  Fire Dept requires carbon monoxide detectors connected to alarm system and a heat detector connected to the fire alarm system.
3.     Trustee Lee moved to negotiate with PSA Dewberry regarding Board's concerns, that Trustee Seguin would meet with PSA Dewberry regarding concerns outlined in his memo of June 21 and their fees and to get a preliminary cost estimate for the completion of the revised schematics (L101-A).  The motion passed.
4. Trustee Hurley moved to approve ADT Security System subject to a review of the demonstration and approval of camera quality and the motion passed 6-0 in a roll call vote.
5. Trustee Hurley moved to approve an agreement, amended to allow for monthly invoices, to hire Tari Marshall as a part-time marketing consultant and the motion passed 6-0 in a roll call vote.

 

New Business

Election of Board Officers FY 11-12, FY 12-13

• President: Cathy Foster
• Vice-President: Jim Seguin
• Treasurer: Mary Dominguez
• Secretary: Ann Lee

 

Appointments to committees

a)      Finance Committee – Mary Dominguez, Ann Lee, Jim Seguin, Mary Lou Hurley

b)      Policy and Personnel Committee – Mary Dominguez, Mary Lou Hurley, Laurie Whitman, Susan Fagan

c)      Library Development Committee – Susan Fagan, Laurie Whitman, Jim Sequin

 

Trustee Lee moved to approve the ordinance determining to levy the additional .02% tax for building and maintenance and the motion passed 6-0 in a roll call vote.

 

Requirements for per capita grant application:  Board must review Illinois Public Libraries Standards, Chapter 2.

 

Communications, Correspondence and Meetings

 Conkis reported that a woman fell outside the front door and it was reported to the Library–s insurance company.

 

The Library received a notice of charge from the Illinois Department of Human Rights.

 

Reports

 

Open Discussion

 

Meeting adjourned 10:26 pm.

 

Ann Lee

Secretary

La Grange Park Public Library Meeting Minutes of July 19, 2011

The Board of Trustees of the La Grange Park Public Library met at 7:00 p.m. in special session on July 19, 2011.

 

Call to Order/Roll Call

The meeting was called to order by President Hurley. Upon roll call, the following persons were present: Trustees Hurley, Lee, Fagan, Seguin, Dominguez, Whitman and Foster.  Executive Director Dixie Conkis was present.

 

The Board discussed the accessibility project status and debated the PSA Dewberry proposal to develop two additional schematic design sketches, one with stairs and one with a ramp.  The cost for this would be $1200  which could be applied to the project if the Library moves ahead with it.  Debate centered on whether we need an architect for the final project or if an engineer could complete it at less expense.  This would require issuing a Request for Qualifications (RFQ).  Executive Director Conkis said she would find out if this change would affect our state grant.

 

The Board reviewed the draft of the working budget.  There were questions about energy costs, some of which are lower in the working budget.  Executive Director Conkis indicated that the cost of living has increased 2.7% and she proposes that salaries increase by three percent.

 

Director Conkis provided information on a new security system that would replace the cameras that do not work.

 

The Board discussed a proposal from Tari Marshall to provide marketing services.

                                                                    

The meeting was adjourned at 9:05 pm.

 

Ann Lee

Secretary

La Grange Park Public Library Meeting Minutes of June 28, 2011

The Board of Trustees of the La Grange Park Public Library met at 7:00 p.m. in regular session on Tuesday, June 28, 2011

 

Call to Order/Roll Call

The meeting was called to order by President Pro-Tem Fagan. Upon roll call, the following persons were present: Trustees Lee, Fagan, Dominguez and Whitman.  Trustee Foster was absent.  President Hurley arrived at 7:42 pm.  Executive Director Dixie Conkis was present.

                                                                    

Introduction of Visitor(s)

Kathy Houcek, Children’s Services Assistant, told us about summer children’s programs with a round-the-world program and showed us the crafts.

 

Minutes of Previous Meeting(s)

Trustee Dominguez moved to approve the Regular Minutes of May 24, 2011 and the motion passed.

Trustee Dominguez moved to approve the Special Minutes of May 18, 2011 and the motion passed.

Trustee Fagan moved to approve the minutes of Library Development Committee of June 8, 2011 and the motion passed.

 

The oath of office was given to James Seguin, our new Board member.

 

Treasurer’s Report

Trustee Lee moved to approve the Invoices to be Paid for the amount of $28,579.86 for the month of June 2011 and motion passed 5-0 following a roll call vote.  

 

Committee Reports

Board agreed to make final committee appointments in July after Board officers are elected.  Below are temporary assignments.

a)      Finance Committee – Trustee Seguin 

b)      Policy and Personnel Committee – Trustee Dominguez volunteered to chair this committee with Fagan to remain.  Meeting on July 19 at 7 pm. The Board indicated their support for accepting the Proposal for Employee Handbook revision from Management Association of Illinois for $1,950.

c)      Library Development Committee – Trustee Fagan volunteered to chair this committee with Whitman and Seguin. Conkis noted that the power went out last Wednesday.  The generator became overheated and the Fire Department was called.  The generator was not installed correctly as it doesn’t have air intake and exhaust.  Fire Department said this is a violation so the generator is turned off.  Norm Eallonardo knows how to fix this and is waiting for the Village inspector to review plans. Also discussed was the June 8 annual walk through done by Trustee Fagan & Trustee Whitman along with Business Manager, Sharlene Bereckis.  Replacing the movie screen in the meeting room was also discussed.  The security camera system needs replacing. Three cameras are not working.  Sharlene Bereckis is getting a quote.

Unfinished Business

a)                  Trustee Lee moved to approve Strategic Plan of Service for FY11-12 to FY13-14 and the motion passed.

b)                  Trustee Fagan moved to ratify Board President’s action on June 8, 2011 at the request of the Illinois State Library, to approve Agreement for Live and Learn Construction Grant Project, 11-SCP-22 Accessibility, State Fiscal Year 2011 and the motion passed.

c)                  The Board reviewed PSA Dewberry’s revised information/designs for north entrance.  Board asked for another schematic to show relining and resealing parking lot with traffic flow remaining the same, glass wind block at door, maintain existing canopy, ramp/stairs or ramp angled toward   bike rack if possible.  Seguin will add comments to latest proposal and email to Board.  After these changes, we’ll ask the lawyer to review PSA Dewberry proposal.

 

New Business

Trustee Dominguez moved to approve the following:

a)      Ordinance No. 182: monthly board meeting dates for FY11-12 and the motion passed

b)      Ordinance No. 183: Prevailing rate of wages

Auditing books

c)      Selection of two trustees to audit Secretary’s books: Whitman and Seguin

Trustee Lee moved to approve the following:

d)      Intergovernmental Agreement for Reciprocal Borrowing Services and the motion passed.

e)      End of year corporate transfers. Roll call vote was unanimous.

Meb Ingold retirement

f)        Discussed recognition of Children’s Services Director Meb Ingold, who is retiring August 31, 2011

 

Communications, Correspondence and Meetings

RAILS becomes official on July 1.

 

Reports

Tari Marshall, a marketing expert, meets with staff tomorrow to work on marketing programs in line with the strategic plan.

 

Open Discussion

 

The meeting adjourned at 10:31 pm.

 

Ann Lee

Secretary

La Grange Park Public Library Meeting Minutes of May 24, 2011

 

The Board of Trustees of the La Grange Park Public Library met at 7:00 p.m. in regular session on Tuesday, May 24, 2011.

 

Call to Order/Roll Call

The meeting was called to order by President Hurley. Upon roll call, the following persons were present: Trustees Hurley, Lee, Fagan, Kaminski, Dominguez, and Foster.  Trustee Cavaliere was absent.  Trustee Fagan arrived at 7:37 p.m. Executive Director Dixie Conkis was present.

                                                                    

Introduction of Visitor(s)

Sheryl Cox, applicant for Board vacancy

 

Minutes of Previous Meeting(s)

Trustee Dominguez moved to approve the Regular Minutes of April 26, 2011 and the motion passed.

Trustee Dominguez moved to approve the Special Board meeting minutes of March 22, 2011 and the motion passed.

Trustee Foster moved to approve the Special Board meeting minutes of September 14, 2010 and the motion passed.

 

Treasurer’s Report

Trustee Lee moved to approve the Invoices to be Paid for the amount of $23,540.22 for the month of May 2011 and motion passed 5-0 following a roll call vote.  

 

Committee Reports

a)      Finance Committee – Library has moved reserves into a Wintrust managed account and now works with a new advisor.  Finance Committee will meet Tuesday, June 14 at 7 pm to work on budget for FY11-12.

b)      Policy and Personnel Committee – meeting will be scheduled

c)      Library Development Committee – Incoming Trustee Whitman to schedule walk-through of facility.

 

The Board thanked Jerry Kaminski for his four years of service.  A book will be added to the Illinois Collection in his honor.

 

Cathy Foster, Ann Lee, and Laurie Whitman were sworn in as Trustees.

Mary Dominguez was appointed to a two year term and was sworn in as Trustee.

 

Unfinished Business

Library facilities and grounds – The Board discussed options for ADA-compliant entrance including the switchback discussed at the May 18 meeting.  Upon reflection, many felt the ramp would be unsightly and there was general agreement that the door facing Oak Street entrance would be preferable to a south door.  Trustee Dominguez asked if it would be possible to simply add an accessible door on the south side of the building.  After discussion, the Board indicated their preference for a minimalist approach such as plan L-101A from Oct 2010 which simply levels the parking lot handicap spots and entrance, adds steps from Oak Street, and maintains the current flow of traffic.  Director Conkis was concerned that this plan would not qualify for the Live & Learn Construction Grant that the library has won.  The Board also asked if it was necessary to employ an architect given that the work would all be external.  There were still concerns about the percentage of total cost consumed by architect/engineer fees.

 

New Business

a)      Trustee Fagan moved to approve the proposal from McClure Inserra to perform annual audit and motion passed 6-0 in a roll call votes.

b)      Trustee Foster moved to destroy taped proceedings in compliance with the Open Meetings Act and the motion passed.  Fagan reviewed these tapes which will be destroyed:

October 9, 2002

July 22, 2003

August 18, 2003

August 26, 2003

September 26, 2006

November 28, 2006

August 28, 2007

January 15, 2008

April 1, 2008

May 27. 2008

April 28, 2009

 

c)      Board reviewed the Strategic Plan (v2) and suggested that wording be changed from ‘computer literacy’ to technology literacy and add an example of ‘lifelong learning programs’.   With those amendments, the Board approved the Strategic Plan.

d)      Trustee Fagan moved to approve annual ordinance authorizing public library non-resident cards and the motion passed.

e)      Board candidate interviews will be conducted on June 7.

 

Communications, Correspondence and Meetings

Brookfield – La Grange Park Lions Club donated $1,000 for materials for sight-impaired users.

Friends of the Library donated $4,000.  Donations to book shop and sales are down.

 

The quarterly review of Executive Director Conkis was again deferred so she will email her report to the Board for comments.

 

Adjourned 10:16 pm

 

Ann Lee

Secretary

La Grange Park Public Library Meeting Minutes of May 18, 2011

The Board of Trustees of the La Grange Park Public Library met at 6:30 p.m. in special session on Wednesday, May 18, 2011.

 

Call to Order/Roll Call

The meeting was called to order by President Hurley. Upon roll call, the following persons were present: Trustees Hurley, Lee, Fagan, Kaminski, Dominguez, and Foster.  Trustee Cavaliere was absent.  Executive Director Dixie Conkis was present.

                                                                    

Introduction of Visitor(s)

Norm Eallonardo, Independent Construction Services Inc.

Leonard DeBickero, PSA-Dewberry

Laurie Whitman, Trustee-elect

Sharlene Bereckis, Library Facilities Manager and Project Director

 

The Board reviewed plans for the library facility and grounds project and went outside to view the affected areas of the parking lot.  They discussed two new options presented by Leonard DeBickero of PSA-Dewberry:

Option A) North Entrance – Maintain existing entrance and create a switch-back to lower the grade of pedestrians approaching from the Oak St. sidewalk.

Option B) South Entrance – Relocate entrance to the south side of the building and create gradual slope from sidewalk to new plaza entrance

 

Of the choices presented, the Board generally favored Option A – maintaining the entrance on the north side of the building. In order to accommodate a drive-up book drop on the island, the Board asked Mr. DeBickero to evaluate the feasibility of changing the flow of traffic.  He will get back to Director Conkis with that evaluation.  The Board also questioned the architect/engineer fees.  Trustee Lee asked why they comprised such a large percentage of the total project cost and why they were as high for the much-streamlined project as they had been for the ‘master project’ originally presented.  Trustee Dominguez indicated that industry average is 10-15% of the project cost whereas these appear to be over 30%. Mr. DeBickero indicated that the proposal was a range and that PSA-Dewberry is prepared to work with the Director to meet the Library’s budget.

 

Trustee Foster indicated that a third option is to do nothing.  President Hurley reminded the Board that this would mean losing the $50,000 Live & Learn Construction Grant.  Trustee Foster suggested that another option would be to hire an engineering firm directly rather than continuing to engage an architecture firm. 

 

The meeting was adjourned at 8:38 pm.

 

Ann Lee

Secretary

La Grange Park Public Library Meeting Minutes of April 26, 2011

The Board of Trustees of the La Grange Park Public Library met at 7:00 p.m. in regular session on Tuesday, April 26, 2011

 

Call to Order/Roll Call

The meeting was called to order by President Hurley. Upon roll call, the following persons were present: Trustees Hurley, Lee, Fagan, Kaminski, Dominguez, Cavaliere and Foster.  Trustee Fagan left the meeting at 9:15 pm. Executive Director Dixie Conkis was present.

                                                                    

Introduction of Visitor(s)

Laurie Whitman, the incoming Board member, attended.

Daina Aukstuolis attended for a portion of the meeting to explain the activities of the Reference Department.  Senior citizens and students from Catholic schools, including Nazareth and Trinity, use reference services heavily.  College students home for the holidays also use the Reference Departments resources.  Some regulars, including several from Plymouth Place and Bethlehem Woods, visit the Reference Department to request internet searches or materials.  The librarians also prepare bibliographies and select materials for the collection.  Staff also demonstrates use of the equipment such as the printer. Daina runs Books Alive which is in its 19^th year.  Eight to 10 people attend regularly.  The Board agreed it was very helpful to have this type of overview of library departments at regular meetings.

 

Minutes of Previous Meeting(s)

Trustee Kaminski moved to approve the Regular Minutes of March 22, 2011, as amended, and the motion passed.

Trustee Lee moved to approve the Minutes from Feb 12, 2011 Special Session to amend reference to architect’s fees to professional fees and the motion passed.

Trustee Cavaliere moved to approve the Minutes from Special Session on April 5, 2011 and the motion passed.

 

Treasurer’s Report

Trustee Dominguez moved to approve the Invoices to be Paid in the amount of $53,208.13 for the month of April 2011 and motion passed 7-0 following a roll call vote.  

 

Committee Reports

a)      Finance Committee – moved funds to Wintrust where we earn more interest

b)      Policy and Personnel Committee – Trustee Lee  moved to approve the following policies which were reviewed and revised and the motion passed.

1)      Ethics statement

2)      Library Bill of Rights

3)      Use of Library Equipment Clavinova Digital Piano

4)      Identity Protection

5)      Confidentiality of Library Records

Director Conkis and Trustee Lee met with representative of The Management Assocation of Illinois on April 25^th.  The Library currently has a three-month trial and the Board agreed with Director Conkis’ recommendation to go forward with a one year membership in the organization which provides access to HR consultants, salary surveys and reports.  In addition, the Library has asked for a proposal to review the Employee Handbook which needs to be updated.

c)      Library Development Committee – No report

 

Unfinished Business

Status of the review of minutes, taped proceedings and written minutes of closed session.  Trustee Fagan moved to destroy the recordings of Executive Session as follows and the motion passed.

September 23, 2004

September 28, 2004

August 4, 2005

August 23, 2005

August 16, 2006

August 1, 2007

May 27, 2008

July 8, 2008

July 22, 2008

April 28, 2009

August 25, 2009

September 2, 2009

September 22, 2009

 

Strategic planning update: Staff is revising the plan and will have draft available for May Board meeting.

Board vacancies:  Director Conkis is revising the application form and will send to the three interested parties.

Schematic design project for accessibility: Director Conkis circulated the letter indicating that the library won the $50,000 Live and Learn Grant.  The Board expressed lingering reservations about the plan, including the cost of professional services relative to the total cost of the project. The Board agreed to hold a special meeting to review the proposal on May 18 at 6:30 pm.

 

New Business

Trustee Lee moved to approve Ordinance No. 180: “Ordinance Prohibiting Firearms on Library Property” and the motion passed with 6 ayes, 1 absent (after Trustee Fagan left).

 

Communications, Correspondence and Meetings

RAILS will use the Burr Ridge former MLS facility for FY 11-12.  SWAN has been reducing its workforce.

The Library has subscribed to the Media on Demand service which will provide e-Books to patrons.  Staff will soon get training.  Director Conkis pointed out that this service will soon support Kindles in addition to other types of e-Readers.

 

Reports

 

Open Discussion

Director Conkis circulated a photo book from the Staff In-Service Day held recently in conjunction with Volunteer Appreciation Day.  The event was well-organized and enjoyed by all.  The Board questioned whether this was an appropriate use of an In-Service Day.  Did it provide substantial training for the staff?  Did the library have to be closed all day?  Director Conkis reminded the Board that patrons could use the other local libraries open that day and that the interaction between volunteers and staff is very important.  The Board agreed with Director Conkis that we would discuss in advance of the next in-service day.

 

The meeting adjourned at 9:46 pm.

 

 

Ann Lee

Secretary

La Grange Park Public Library Meeting Minutes of April 5, 2011

 

 

The Board of Trustees of the La Grange Park Public Library met at 7:00 p.m. in special session on Tuesday, April 5, 2011

 

Call to Order/Roll Call

The meeting was called to order by President Hurley. Upon roll call, the following persons were present: Trustees Hurley, Lee, Fagan, Dominguez, and Foster.  Trustees Kaminski and Cavaliere were absent.  Executive Director Dixie Conkis was present.

 

Visitors

Mary Jane Kepner joined the meeting at 7:30 pm.        

 

Old Business

The Board reviewed the Library’s grant application to the Illinois State Library regarding funding for revised plan to move the front entrance and relocate the two handicapped parking spaces in order to make the Library accessible to people with disabilities.  Director Conkis highlighted sections of the grant application.  She reported that the grant hearing which she attended via videoconference went very well.   The Library should hear by beginning of May if the Library qualifies for the $50,000 Live and Learn grant.

 

Strategic Planning Discussion

Mary Jane Kepner led the Board in a SWOT analysis and a discussion of revisions to the Strategic Plan.

 

Meeting adjourned at 8:55 p.m.

 

Ann Lee

Secretary