La Grange Park Library Board of Trustees

Board of Trustees Minutes January 27, 2009

The Board of Trustees of the La Grange Park Public Library met at 7:30 p.m. in regular session on Tuesday, January 27, 2009.

 

Call to Order/Roll Call

The meeting was called to order by President Hurley. Upon roll call, the following persons were present: Trustees, Foster, Fagan, Kaminski, Lee, Dominguez and Hurley.  Executive Director, Dixie Conkis was also present.

 

Appointment and Oath of Office 

Trustee Lee motioned, seconded by Foster to appoint Rick Cavaliere as library trustee to fill Marc Silver’s unexpired term and to serve until the April 2009 Library Election.

 

Rick Cavaliere took the Oath of Office and was sworn in as Library Trustee.

 

Introduction of Visitor(s)

Lawrence Rosenthal, PhD from Miriam Pollack + Associates, Patty Rocco from the League of Women Voters, and John Repsholdt from Ehlers and Associates were all in attendance.

 

Strategic Planning and Community Surveys

Lawrence Rosenthal, PhD presented Miriam Pollack + Associates’ proposal to the Board for the facilitation of a strategic planning process. He went over the three options available to the Library and answered the Board’s questions.

 

La Grange Park Cool Village Coalition

Patty Rocco addressed the Board on behalf of the La Grange Park Cool Village Coalition. She discussed the four steps the Village of La Grange Park can take in an effort to reduce the carbon emissions produced by the Village. She is asking the La Grange Park Library to endorse and sign the Coalition’s letter to the Village. The motion to endorse and sign the Coalition’s letter was tabled until the February meeting.

 

Financial Forecast

John Repsholdt from Ehlers and Associates presented a draft financial report including a “Summary of Audited Financial Statements of the La Grange Park Library.”  Discussion ensued about issuing debt certificates to cover the Library’s needs.  The Library must have a realistic expectation of what its needs are and then draw up an Ordinance for Issuance of Debt Certificates.  Also, if the Library decides to issue debt certificates, it must adhere to the specific guidelines of debt certificates: a 6 month deadline for signing contracts and a 3 year deadline for finishing the project and using 85% of the borrowed money. 

 

 

 

 

 

Minutes of Previous Meeting(s)

Trustee Fagan motioned, seconded by Lee to approve the Minutes of November 25, 2008, Property Tax Limitation Act Truth-In-Taxation Public Hearing on the 2008 Tax Levy and the motion passed 7-0.

 

Trustee Foster motioned, seconded by Fagan to approve the Regular Minutes of November 25, 2008 and the motion passed 7-0.

 

Trustee Foster motioned, seconded by Lee to approve the Special Meeting Minutes of January 21, 2009 and the motion passed 7-0.

 

Treasurer’s Reports

Trustee Dominguez motioned, seconded by Kaminski to approve January’s disbursements of $50,204.53 and the motion passed 7-0, following a roll call vote.

 

Trustee Dominguez motioned, seconded by Kaminski to approve December’s disbursements of $36,312.12 and the motion passed 7-0, following a roll call vote.

 

Committee Reports

a.   Finance Committee – No report.

 

b.   Policy and Personnel Committee – No report.

Trustee Fagan will contact other committee members about setting up a date and time for a meeting.

 

c.   Library Development Committee – No report.

      Trustee Cavaliere will replace Trustee Silver’s position on this committee.

 

Unfinished Business

a.   President Hurley reported on the HVAC project. The system is working much better. It was tested and balanced. Some of the VAV boxes in the offices along the north wall of the second floor may be replaced. The lower level HVAC system is still a problem. We received an estimate from Amber Mechanical for a system: $257,000 for equipment and an estimated $40,000 for the control system. The library will hire a mechanical engineer, Dan McCurdy, to look over Amber’s quote.  Mr. McCurdy will be paid an hourly rate for a second opinion and is available to prepare the specs for the HVAC system bid proposal.

 

b.   Executive Director Conkis completed the ILA survey inquiring about library capital projects that might qualify for economic stimulus funding.  Letters requesting economic stimulus funding for replacement of the Library’s HVAC system were sent to Senator Durbin and U.S. Representative Lipinski.

 

c.   There is still one vacancy open on the Library Board, which is a four- year term.

 

New Business

a.   Trustee Lee motioned, seconded by Dominguez to authorize the Board President, or Executive Director, to sign a contract with the lowest cost electricity provider that wins the NIMEC (Northern Illinois Municipal Cooperative) bid request, and the motion passed 7-0.

 

b.   Trustee Foster motioned, seconded by Cavaliere to approve the intergovernmental agreement among the La Grange Public Library, La Grange Park Public Library, and Elementary School District #102 to provide public library cards to teachers, and the motion passed 7-0.

 

Communications, Correspondence and Meetings

Resident Betty Sanders and other Library patrons thanked Library staff for the good job they are doing with the homebound delivery and reference services.

 

The Friends of the Library annual report showed they made $24,509.07 in sales during calendar year 2008.

 

Reports

All Reviewed.

 

Open Discussion

Susan Fagan attended the ALA Midwinter Conference in Denver last weekend.

 

Cavaliere motioned, seconded by Foster to adjourn the meeting at 10:15 p.m., and the motion passed. 

 

Respectfully submitted,

 

 

Mary Dominguez

Board of Trustees Minutes November 25, 2008

The Board of Trustees of the La Grange Park Public Library met at 7:30 p.m. in regular session on Tuesday, November 25, 2008.

 

Call to Order/Roll Call

The meeting was called to order by President Hurley. Upon roll call, the following persons were present: Trustees Hurley, Lee, Silver, Kaminski, Fagan and Foster.  Executive Director, Dixie Conkis was present.

Trustee Dominguez was absent.

                                                                    

Introduction of Visitor(s)

Rick Cavaliere attended the beginning of the meeting to introduce himself and voice his interest in serving as trustee.  Katie Lou Fagan, possible future Trustee, attended and listened intently to the proceedings.

 

Minutes of Previous Meeting(s)

Trustee Fagan motioned, seconded by Foster, to approve the Regular Minutes of October 28, 2008 and the motion passed.

 

Treasurer’s Report

Trustee Lee motioned, seconded by Kaminski, to approve the Invoices to be Paid for the amount of $44,321.81 for the month of October, 2008 and motion passed 6-0 following a roll call vote.

 

Committee Reports

a.   Finance Committee –

Trustee Foster discussed Finance Committee meeting held on November 11, 2008.  The Truth-in-Taxation Public Hearing was conducted earlier in the evening.

 

b.   Policy and Personnel Committee –

      The Gift Policy is on hold until legal counsel can review.

 

c.   Library Development Committee – No report.

 

Unfinished Business

1. Building issues – President Hurley reported that work is progressing smoothly and that the shrouds have been installed over the openings on second floor.  It is already noticeable that much less heat is being lost.  Air flow will be tested and balanced.
2. 2009 Election – Rick Cavaliere has agreed to take the two year term of Marc Silver who is resigning.  There is still one more position on the Board which has no candidate yet.
3. Strategy and Financial Planning – Ehlers and Associates is producing a financial forecast draft by first week of December.
4. Strategic Plan – The library has received a proposal from Mary Jane Kepner for the facilitation of a Strategic Plan.  Miriam Pollock and Larry Rosenthal will attend January Board meeting to discuss options for facilitating a community survey.

 

New Business

1. Foster motioned, seconded by Silver, to approve Ordinance No. 166: Ordinance levying and assessing taxes of the La Grange Park Public Library District, Cook County, IL for the fiscal year beginning July 1, 2008, and ending June 30, 2009.  Motion passed following a role call vote with 6 ayes, no opposed.
2. Foster motioned, seconded by Silver, to approve Resolution No. 64: Resolution to limit certain funds in accordance with the tax cap and to request no limitation on the Corporate Fund.  Motion passed following a role call vote with 6 ayes, no opposed.
3. Foster motioned, seconded by Kaminski, to approve “Annual Certification, Metropolitan Library System Public Library Membership FY 2008-2009.”  Motion passed following a role call vote with 6 ayes, no opposed.
4. Foster motioned, seconded by Lee, to cancel the December 23 Board meeting.
5. Dixie proposed using the services of Timothy Stratton as legal counsel.  Board indicated their approval.

 

 

Communications, Correspondence and Meetings

• It was noted that the Friends of the Library elected new officers and will be reviewing their bylaws.
• Dixie noted the Library staff potluck.

 

Reports

All Reviewed

 

Open Discussion

The Board was open for discussion.

 

President Hurley motioned, seconded by Trustee Silver to adjourn the meeting at 9:00 p.m. and the motion passed. 

 

Respectfully submitted,

 

 

Ann Lee

Acting Secretary

Board of Trustees Minutes October 28, 2008

The Board of Trustees of the La Grange Park Public Library met at 7:30 p.m. in regular session on Tuesday, October 28, 2008.

 

Call to Order/Roll Call

The meeting was called to order by President Hurley. Upon roll call, the following persons were present: Trustees, Dominguez, Fagan, Foster, Kaminski and Lee. Executive Director, Dixie Conkis was present. Trustee Silver was absent.

                         

Introduction of Visitor(s)

Chris McClure of McClure Inserra & Company presented the FY 07/08 annual financial report.

 

Minutes of Previous Meeting(s)

Trustee Foster motioned, seconded by Lee to approve the Regular Minutes of September 23, 2008 and the motion passed.

 

Treasurer’s Report

Trustee Lee motioned, seconded by Dominguez to approve the Invoices to be Paid Report for the amount of $60,246.02 for the month of October, and the motion passed 6-0 following a roll call vote.

 

Committee Reports

a.   Finance Committee – Trustee Foster referred to the presentation of the audit and scheduled a Finance meeting for November 11^th at 7:00 p.m. to review the tentative 2008 tax levy ordinance.

 

b.   Policy and Personnel Committee – No report – the Gift Policy has remained tabled. Trustee Fagan scheduled a meeting for November 11 at 7:30 p.m. to discuss the Gift Policy and the Child Safety Policy.

 

c.   Library Development Committee – Trustee Lee wrote the Board report article for the Fall/Winter Newsletter.  Trustee Lee suggested adding the name of the Friday Night Movies Film schedule on the web site. Trustee Fagan suggested more advertising of the Library’s programs in the local newspapers.

 

Unfinished Business

a.   President Hurley reported on the HVAC project. The roof top units that contain the air conditioning units do not have to be altered. Also, air vents do not have to be added to the piping on the second floor. This is a savings of approximately $13,000, but other things were identified that need to be done. There is a lot of air leaking from the exhaust fans just below the barrel-vaulted ceiling. Amber Mechanical recommends installing louvered panels (shrouds) and actuators. Also, they will have to remove the existing fan guards. All of this comes to approximately $6,000.

 

The lower level furnace is requiring daily attention. Amber Mechanical is preparing a quote for the replacement of this unit. We should have the quote by the end of the week.

The Board is contemplating the burden of the expense of a new furnace; first the Library will have to do a 5 – 10 year financial forecast. Once that is done the Board will be able to get the required specs and drawings needed in order to go out to bid on a new furnace.

 

b.   Discussion about the 2009 library election ensued.

 

c.   Trustee Foster motioned, seconded by Lee not to close the Library on July 3, 2009 and the motion passed.

 

New Business

 

a.   The Truth-In-Taxation hearing will be held on November 25^th at 7:00 p.m.

 

b.   Discussion ensued about who will be hired to do the strategic plan and how it will be done. Several plans and outside contractors were recommended by the Trustees. Executive Director Conkis will get information for the Board to review at the next Board meeting.

 

Communications, Correspondence and Meetings

Trustee Lee gave the Board information about “Tools for Trustees”. Executive Director Conkis announced that the La Grange Library is celebrating its 1^st year anniversary in the new facility on November 9 – all are invited to attend. The Village recognized the Library in its Newsletter for participating in the Fall Festival; Children’s Assistant, Debra Holmes hosted the “Scary Story Telling”.

 

The annual Election Meeting of the Friends will be held in November.

 

Now for some sad news - the Library’s Attorney, Vincent Biskupic passed away on October 20, 2008; he will be sorely missed by the Library. He was a true friend of the Library.

 

The Board directed Executive Director Conkis to consult with a new attorney, as needed, as long as she stayed within the $2000 guideline.

 

 

Reports

All Reviewed.

 

Open Discussion

The Board was open for discussion.

 

Dominguez motioned, seconded by Foster to adjourn the meeting at 9:45 p.m. and the motion passed. 

 

Respectfully submitted,

 

 

Mary Dominguez

Secretary

Board of Trustees Minutes September 23, 2008

The Board of Trustees of the La Grange Park Public Library met at 7:30 p.m. in regular session on Tuesday, September 23, 2008.

 

Call to Order/Roll Call

The meeting was called to order by President Hurley. Upon roll call, the following persons were present: Trustees, Dominguez, Foster, Kaminski and Lee. Executive Director, Dixie Conkis was present. Trustees Fagan and Silver were absent.

                         

Introduction of Visitor(s)

There were no visitors.

 

Minutes of Previous Meeting(s)

Trustee Foster motioned, seconded by Kaminski to approve the Regular Minutes of August 26, 2008 and the motion passed.

 

Treasurer’s Report

Trustee Dominguez motioned, seconded by Lee to approve the Invoices to be Paid Report for the month of September in the amount of $51,922.25, and the motion passed 5-0 following a roll call vote.

 

Committee Reports

a.   Finance Committee – Trustee Lee asked about the safety of our investments due to the country’s current condition. Trustee Foster reported that our funds are safe. They are in the Illinois Funds and fully protected. 

 

b.   Policy and Personnel Committee – No report – the Gift Policy has remained tabled.

 

c.   Library Development Committee – No report

 

Unfinished Business

a.       President Hurley reported on the HVAC project. President Hurley, Executive Director, Dixie Conkis and Sharlene Bereckis met with Norm Eallonardo from Independent Construction Services, Chris Shoff from Amber Mechanical Contractors and Craig Norwicki from Control Engineering.  Norm said they are making progress and that he would do everything that’s needed until all is rectified. All the testing and balancing work is done for now but the systems will be tested and balanced again after all the changes have been completed. Amber installed new valves to help the water flow. Norm also reported that the roof top enclosures that contain the air conditioning units are hurricane proof and may not be causing any problems so they are going to hold off on removing them unless it is absolutely necessary. The bad news is that the lower unit furnace is very old and not working up to capacity. The drain pans are rusting away. The internal cooling units and the power burner need to be rebuilt or replaced.  A new condenser with four stages of cooling is needed. There were 7 service calls since May on the furnace and it was recommended that the unit be replaced as soon as possible.  The furnace needs to work with the roof top units to maintain the correct pressure in the building.  We are now in negative pressure in the building. The general consensus of the board is that no more money should be put into the lower unit.

 

b.   Trustee Kaminski motioned, seconded by Lee to approve the maintenance agreement with Amber Mechanical Contractors based upon the provision that it be reworked in the event we purchase and install a new furnace and the motion passed.

 

c.   The Board discussed the Ethics Ordinance and the status of its revision. The Board directed Executive Director Conkis to send it to the Attorney for his review.

 

New Business

a.   Trustee Dominguez motioned, seconded by Foster to approve the Per Capita Grant Application and the motion passed 5-0 following a roll call vote.

 

b.   Discussion ensued about the 2009 Library Election.

 

c.   President Hurley volunteered to write the winter issue of “Off the Shelves” if time allows.

 

d.   Trustee Lee motioned, seconded by Dominguez to table the approval of closing on July 3, 2009 and the motion passed.

 

Communications, Correspondence and Meetings

Executive Director Conkis reminded the Board about the MLS annual meeting on October 8 at 9:00 a.m. till 12:00 p.m. All are encouraged to attend.

 

La Grange Park resident, Ann Krug wrote in the Chicago Tribune that she loves The Friends of the Library and its book shop. The annual Election Meeting of the Friends is on November 2.  New Friends of the Library member, Jim Ryan will review the bylaws pro bono.

 

President Hurley and the Board congratulated Dixie Conkis for her 25 years of service as Director of the La Grange Park Library.

 

Reports

All Reviewed

 

Open Discussion

The Board was open for discussion.

 

Dominguez motioned, seconded by Foster to adjourn the meeting at 9:20 p.m. and the motion passed. 

 

Respectfully submitted,

 

 

Mary Dominguez

Secretary

Board of Trustees Minutes August 26, 2008

The Board of Trustees of the La Grange Park Public Library met at 7:30 p.m. in regular session on Tuesday, August 26, 2008.

 

Call to Order/Roll Call

The meeting was called to order by President Hurley. Upon roll call, the following persons were present: Trustees Hurley, Lee, Silver, Kaminski and Foster.  Executive Director, Dixie Conkis was present.

Trustees Fagan and Dominguez were absent.

                                                                    

Introduction of Visitor(s)

There were no visitors.

 

Minutes of Previous Meeting(s)

Trustee Foster motioned, seconded by Silver, to approve the Regular Minutes of July 22, 2008 and the motion passed.

 

Treasurer’s Report

Trustee Lee motioned, seconded by Kaminski, to approve the Invoices to be Paid for the amount of $55,741.11 for the month of August, 2008 and motion passed 5-0 following a roll call vote.

 

Committee Reports

a.   Finance Committee –

      Board discussed Treasurer’s Report including an expense for professional services which will be placed in the correct category.

 

b.   Policy and Personnel Committee –

      The Gift Policy is on hold until Trustee Fagan returns.

 

c.   Library Development Committee – Board discussed alternate possibilities for another Nadine’s Festival.  There are currently no plans to conduct the festival which is typically held in February.  Director Conkis indicated that there are funds available but not enough resources and time to plan a February 2009 festival.  Trustee Silver suggested that, instead of one annual event, we consider small events throughout the year.

 

Unfinished Business

a. Building issues – President Hurley reported that work is progressing smoothly and that the consultant has suggested and begun to oversee some small changes such as adding sensors.  The consultant also suggested installing shades in the Quiet Reading Room.

 

New Business

1. Foster motioned, seconded by Silver, to approve Ordinance No. 165: Ordinance providing for budget and appropriations of the La Grange Park Public Library District, Cook County, IL for the fiscal year beginning July 1, 2008, and ending June 30, 2009.  Motion passed following a role call vote with 5 ayes, no opposed.
2. All Board members confirmed they have read the Ethics Ordinance.  It must be reviewed by the attorney to make changes reflected in the State Employees Ethics Act.
3. Lee motioned, seconded by Kaminski, to approve the Illlinois Public Library Annual Report for La Grange Park Public Library.  Motion passed.

 

 

 

Communications, Correspondence and Meetings

Director Conkis pointed out that the Friends of the Library 30^th anniversary event will be September 21, 2008.  Trustee Kaminski indicated he would contact the planners to offer his assistance.

 

Director Conkis passed around an American Libraries Association publication praising a  Dow Jones print ad which promotes librarians.

 

Trustee Foster offered kudos to the Children’s Department for the excellent attendance at recent events including the Flea Circus and summer reading events.

 

Trustee Hurley has been nominated for a Metropolitan Library System Trustee of the Year Award.

 

The Library will participate in the Scary Story Hour at the Village Fall Festival to be held on October 18. 

 

The Library received a thank you from the Annual Rose Show for the book donated and given to one of the winners.

 

Reports

All Reviewed

 

Open Discussion

The Board was open for discussion.

 

President Hurley motioned, seconded by Trustee Silver to adjourn the meeting at 8:40 p.m. and the motion passed. 

 

Respectfully submitted,

 

 

Ann Lee

Acting Secretary

Board of Trustees Minutes October 23, 2007

The Board of Trustees of the La Grange Park Public Library met at 7:30 p.m. in regular session on Tuesday, October 23, 2007.

Call to Order/Roll Call

The meeting was called to order by President Hurley. Upon roll call, the following persons were present: Trustees Hurley, Dominguez, Fagan, Foster, and Kaminski. Trustee Lee and Executive Director Conkis were absent.

Introduction of Visitor(s)

Resident, Marc Silver was present.

Oath of Office

Secretary Dominguez swore in newly appointed Trustee Marc Silver to fill the vacancy on the Board until the next election. A warm welcome was extended to Trustee Silver from the Board.

Minutes of Previous Meeting(s)

Trustee Foster motioned, seconded by Fagan to approve the Regular Minutes of September 25, 2007 as written and the motion passed.

Treasurer’s Report

Trustee Fagan motioned, seconded by Dominguez to approve the Treasurer’s Report for the amount of $24,388.92 for the month of October 2007 and motion passed 6-0 following a roll call vote.

Committee Reports

a.  Finance Committee – No report was given

 

b. Policy and Personnel Committee – There was not a meeting because of the interviewing process of candidates for the appointment of a new Trustee. The next meeting is tentatively scheduled for Wednesday, November 7^th at 7:30 p.m. The Food & Beverage Policy and the Age Limit for Computers Policy will be reviewed.

c. Library Development Committee – Trustee Kaminski reported that Trustee Lee, Executive Director Conkis, Business Manager Sharlene Bereckis, and himself did the annual facilities walk through of the Library.

Unfinished Business

There was no unfinished Business

New Business

a. The Board reviewed the proposed tax levy ordinance and set the Truth-In-Taxation hearing for November 27, 2007 at 7:00 pm

Communications, Correspondence and Meetings

President Mary Lou presented a thank you note from the Friends of the Library to the Board for the treats that the Board provided to the Friends in gratitude for all of their support and generous gifts and for the beautiful letter Trustee Lee wrote. She also reported on the Village Breakfast Meeting that she attended along with Executive Director Conkis, Trustee Kaminski and State Representative Bob Biggens. State Representative Bob Biggens thanked Executive Director Conkis for her 30 years of service and came to the Library for a visit. Also, the Board received invitations to the Pot Luck Staff In-service Day in December. Other correspondence and meetings included the Business After Hours Holiday Cheers on November 29^th at 4:30 – 6:30 pm and the Holiday Lunch at LaGrange Country Club on December 5^th. All Board members are invited.

Reports

All Reviewed

Open Discussion

Trustee Kaminski inquired about the previous suggestions the Board made about increasing interest in the Library’s website. President Hurley replied that they were passed on to staff and are in the works. Trustee Dominguez had questions about different items in the reports.

Dominguez motioned, seconded by Foster to adjourn the meeting at 8:20 p.m. and the motion passed. 

Respectfully submitted,

Mary Dominguez

Secretary

Board of Directors Minutes August 28, 2007

The Board of Trustees of the La Grange Park Public Library met at 7:30 p.m. in regular session on Tuesday, August 28, 2007.

Call to Order/Roll Call

The meeting was called to order by President Hurley. Upon roll call, the following persons were present: Trustees Hurley, Dominguez, Fagan, Foster, Kaminski and Lee. Executive Director Conkis was also present.

Introduction of Visitor(s)

There were no visitors.

Minutes of Previous Meeting(s)

Trustee Foster motioned, seconded by Fagan to approve the Regular Minutes of July 24, 2007 with amendments and the motion passed.

Treasurer’s Report

Trustee Dominguez motioned, seconded by Fagan to approve the Treasurer’s Report for the amount of $59,504.05 for the month of August 2007 and motion passed 6-0 following a roll call vote.

Committee Reports

a.  Finance Committee – Trustee Dominguez motioned, seconded by Fagan to approve the Budget and Appropriation Ordinance, Ordinance No. 159 and the motion passed 6-0 following a roll call vote.

b. Policy and Personnel Committee – The Board discussed the “Policy on Meetings via Electronic Means” and decided to re-address this policy later in the year after realizing that it would tie up one of the four phone lines for the entire length of a Board meeting and finding out the cost of an additional phone line. Also, the Village of La Grange Park is already running their Board meetings via electronic means, therefore the Board suggested that it should find out from the Village how it is working out before we approve the policy.  The next Policy and Personnel Committee meeting will be held on Wednesday, September 19^th at 7:00 p.m. The Material Selection Policy and the Policy Review Schedule will be reviewed. The Personnel Committee will start to work on creating an annual evaluation procedure for the Executive Director.

d. Library Development Committee – Trustee Dominguez reported that she had not scheduled the annual facility walk through yet and recommended that it should be done by someone other than her because she is no longer on the Library Development Committee. Trustee Kaminski volunteered to do the walk through along with Trustee Lee. Trustee Kaminski will contact staff to set up the date for the walk through.

Unfinished Business

a. Trustee Matuszewski officially submitted his resignation on August 15, 2007. The Board will sorely miss Trustee Matuszewski. The Board discussed the vacancy on the Board and agreed to advertise the vacancy and that the application deadline should be October 1^st. Interviews will be scheduled on October 16^th.

b.  Executive Director Conkis updated the Board about NIMEC stating that the membership fee is only $250 and that the Library is able to lock in 8% savings. Trustee Lee motioned, seconded by Foster to authorize participation in NIMEC and accept Constellation NewEnergy as the Library’s electric service provider and the motion passed 6-0 following a roll call vote.

New Business

a. Trustee Foster motioned, seconded by Fagan to approve the annual report to the Illinois State Library and the motion passed.

b. Trustee Foster motioned, seconded by Dominguez to approve Deposit Account/Loan/Lease Resolution and the motion passed. The Board also signed the National City bank signature cards.

c. The Board signed forms for IL Funds change of information re: money market and prime fund accounts.

d. The Board discussed participation in the “The Big Read” for 2008. All costs will be shared among libraries participating. The printing costs would be less than $300 and the author costs would range between  $0 to $500. Library staff will attend “The Big Read” meetings. Trustee Foster motioned, seconded by Lee the La Grange Park Library participate in “The Big Read”.

Communications, Correspondence and Meetings

Executive Director Conkis reviewed the latest MLS, Chamber of Commerce and Friends of the Library correspondences. The Friends of the Library has signed up for a subscription with Book page magazine and made $1811 revenue for the month of July. 

Reports

All Reviewed

Motion to go into Executive Session to discuss personnel matters

Trustee Foster motioned, seconded by Dominguez to go into Executive Session to discuss personnel matters at 9:05 p.m. and the motion passed.

Motion to return to Regular Session

Trustee Fagan motioned to return to Regular Session at 9:30 pm seconded by Foster and the motion passed.

Motion to accept the Personnel and Policy Committee’s recommendation for the Executive Director’s compensation retro to July 1, 2007 and the motion passed 6-0 following a roll call vote.

Open Discussion

The Board was open for discussion.

Foster motioned, seconded by Dominguez to adjourn the meeting at 9:35 p.m. and the motion passed. 

Respectfully submitted,

Mary Dominguez

Secretary

Minutes - June 28, 2007

La Grange Park Public Library Meeting Minutes of June 28, 2007

The Board of Trustees of the La Grange Park Public Library met at 7:30 p.m. in regular session on Thursday, June 28, 2007.

Call to Order/Roll Call
The meeting was called to order by President Hurley. Upon roll call, the following persons were present: Trustees Hurley, Matuszewski, Dominguez, Fagan, Foster, Kaminski and Lee. Executive Director Conkis was absent.

Introduction of Visitor(s)
Meb Ingold was present, acting as a staff representative for the Library due to Executive Director Conkis absence.

Minutes of Previous Meeting(s)
Trustee Matuszewski motioned, seconded by Fagan to approve the Regular Minutes of May 22, 2007 with amendments and the motion passed.

Swearing in Re-elected Library Trustee Karl Matuszewski
Re-elected Library Trustee Matuszewski was sworn in; he took the Official Oath.

Treasurer's Report
Trustee Dominguez motioned, seconded by Matuszewski to approve the Treasurer's Report for the amount of $51,534.29 for the month of May 2007 and motion passed 7-0 following a roll call vote.

Committee Reports
a.   Finance Committee – No Report was given.
     
b.   Policy Committee – No Report because there was no Policy Committee Meeting scheduled.
           
c.         Personnel Committee – No Report was given because there was no Personnel Committee Meeting scheduled. The next Personnel Committee is set for July 10, 2007 at 7:00 pm to discuss Executive Director Conkis's review.

d.   Library Development Fund Committee – No report was given

e.   Facilities Committee – No Report was given.

f.    Library Advocacy Committee – Trustee Fagan volunteered to write the fall issue of library newsletter. The deadline for copy is July 15, 2007.

Unfinished Business
a.   After much discussion Trustee Matuszewski motioned, seconded by Foster to Table the approval of the revised salary schedule and the motion passed. The issue will be taken up at the next scheduled Personnel Committee meeting on July 10, 2007 at 7:00 pm and they will bring their recommendation to the July regularly scheduled Board meeting.

b.   Matuszewski motioned, seconded by Foster to approve the working budget for Fiscal Year 07/08 and the motion passed 7-0.

c.   Discussion ensued about making changes to the standing Board committees. Trustee Matuszewski motioned, seconded by Foster to Table the motion until the next regularly Board meeting so Executive Director Conkis can be present to reply to the many questions that the Board has about the changes and the motion passed.

New Business
a.   Matuszewski motioned, seconded by Dominguez to approve Resolution No. 62: .02% TAX levy for the Building and Maintenance Fund and the motion passed 7-0.
 
b.   Matuszewski motioned, seconded by Fagan to approve Ordinance No. 155: Prevailing Rate of Wages and the motion passed 7-0.

c.   Matuszewski motioned, seconded by Dominguez to approve Ordinance No. 156: Monthly Board Meeting Dates for 07-08 and the motion passed.

d.   Dominguez motioned, seconded by Foster to approve the Transfer of Funds (FY 06-07 appropriations) and the motion passed 7-0.

e.   Foster motioned, seconded by Lee to approve Ordinance No. 157: Public library non-resident cards and the motion passed.

f.    The Board discussed the selection of two Trustees to audit the Secretary's books. Trustees Lee and Kaminski volunteered to audit the books.

Communications, Correspondence and Meetings
President Hurley reported on the ALA, Washington Conference that Executive Director Conkis and she attended.  Trustee Fagan attended the Conference also, and gave a report too.

The Friends of the Library will be hosting a potluck dinner on July 13th. All Trustees are strongly encouraged to attend.

Open Discussion
The Board decided not to reschedule the July 24 & August 28 Board Meetings.

Dominguez motioned, seconded by Matuszewski to adjourn the meeting at 9:25 p.m. and the motion passed. Roll Call vote.

Respectfully submitted,

Mary Dominguez
Secretary

Minutes - May 22, 2007

La Grange Park Public Library Meeting Minutes of May 22, 2007

The Board of Trustees of the La Grange Park Public Library met at 7:30 p.m. in regular session on Tuesday, May 22, 2007.

Call to Order/Roll Call
The meeting was called to order by President Hurley. Upon roll call, the following persons were present: Trustees Hurley, Dominguez, Foster, and Fagan.  Trustees Kraus, Matuszewski and Stephenson were absent. Executive Director Conkis was also present.

Introduction of Visitor(s)
Newly elected Trustees Ann Lee and Jerry Kaminski were in attendance.

Minutes of Previous Meeting(s)
Trustee Foster motioned, seconded by Fagan to approve the Regular Minutes of April 24, 2007 and the motion passed.

Swearing in Library Trustees
Newly elected Library Trustees Foster, Fagan, Lee and Kaminski were sworn in; they took the Official Oath. Trustee Matuszewski was absent. President Hurley appointed Trustee Foster as the Interim Finance Officer.

Treasurer’s Report
Trustee Foster motioned, seconded by Dominguez to approve the Treasurer’s Report for the amount of $38,925.41 for the month of April 2007 and motion passed 6-0 following a roll call vote.

Committee Reports
a.   Finance Committee – Executive Director Conkis reported that the Finance Committee met on May 14, 2007 to work on the working budget. She presented the working budget, the Budget Timetable and the Salary and Classification Schedule to the Board.  Executive Director Conkis stated that the Finance Committee recommended 4.6% raises to all staff, except the Executive Director because the Board sets the Executive Director salary. Typically Libraries spend 55% of the Budget on salaries which we are below average. Also, overall the Budget is up 3%.
      
b.   Policy Committee – No Report because the Policy Committee Meeting that was tentatively set for May 16, 2007 at 7:00 pm was cancelled.
            
c.   Personnel Committee – No Report because the Personnel Committee Meeting that was tentatively set for May 16, 2007 at 7:00 pm was cancelled. Trustee Foster stated that a date will need to be set for a meeting to discuss the Executive Director’s review.
            
d.   Library Development Fund Committee – No report was given

e.   Facilities Committee – No Report was given.

f.    Library Advocacy Committee – No report was given.

Unfinished Business
a.   Executive Director Conkis reported that she sent a letter to Senators Cronin and Viverito in opposition to pass the HB1727 (Internet Screening in Public Libraries Act). If the Library does not comply the Library will loose the Per Capita Grant. The policies that the Library has in place now are very effective. Further discussion ensued about the bill.

New Business
a.   Dominguez motioned, seconded by Foster to reschedule the June 26, 2007 Board meeting to June 28, 2007 and the motion passed.

b.   Foster motioned, seconded by Fagan to accept the proposal from McClure Inserra to conduct the FY 06-07 audit ending June 30, 2007 and the motion passed.

Communications, Correspondence and Meetings
President Hurley attended the Friends of the Library meeting. The Friends of the Library April financial report showed $2200.00 in revenue. The Friends will donate money to the Library for the Harry Potter party and several other programs. The Friends potluck dinner is set for July 13, 2007.

Foster motioned, seconded by Dominguez to adjourn the meeting at 8:55 p.m. and the motion passed. Roll Call vote.

Respectfully submitted,

Mary Dominguez
Trustee

Minutes - April 24, 2007

La Grange Park Public Library Meeting Minutes of April 24, 2007

The Board of Trustees of the La Grange Park Public Library met at 7:30 p.m. in regular session on Tuesday, April 24, 2007.

Call to Order/Roll Call
The meeting was called to order by President Hurley. Upon roll call, the following persons were present: Trustees Hurley, Matuszewski, Dominguez, Kraus, and Fagan. Trustees Stephenson and Foster were absent. Executive Director Conkis was also present.

Introduction of Visitor(s)
Newly elected Trustee Ann Lee was in attendance as an observer.

Minutes of Previous Meeting(s)
Trustee Matuszewski motioned, seconded by Fagan to approve the Regular Minutes of March 27, 2007 and the motion passed.

Treasurer’s Report
Trustee Matuszewski motioned, seconded by Dominguez to approve the Treasurer’s Report for the amount of $29,132.84 for the month of March 2007 and motion passed 5-0 following a roll call vote.

Committee Reports
a.   Finance Committee – next meeting to discuss working budget for FY 07-08 was tentatively set for May 14, 2007
      
b.   Policy Committee – The Board discussed whether the “Policy on Meetings via Electronic Means” should be a policy, a resolution, or an ordinance. After much discussion the “Policy on Meetings via Electronic Means” has been tabled until the next Board meeting to allow additional time to obtain more information to aid in the decision making. Trustee Matuszewski reported that other policies that the Policy Committee was considering for review was the “Public Access to the Internet Policy” and decided the Board needed to revisit it. Also, the Policy Committee reported that they contacted the Library’s lawyer in regard to the “Clavinova Digital Piano Policy” and he recommended not accepting the console/baby grand piano as a donation due to the other issues attached to the donation. The next Policy Committee meeting was tentatively set for May 16, 2007 at 7:00 pm
            
c.   Personnel Committee – Trustee Dominguez motioned, seconded by Fagan to approve the revisions to the “8.3 Tuition Assistance” as amended “with a grade B or better” and the motion passed.
            
d.   Library Development Fund Committee – No report was given

e.   Facilities Committee – Trustee Dominguez reported that the signage on the building window was missing letters.  Discussion ensued on how to remedy this problem.
f.    Library Advocacy Committee – Trustee Matuszewski wrote the Board Report for the summer issue of “Off the Shelves”.

Unfinished Business
a.   Executive Director Conkis reported that the meeting with Tom Posko, the mechanical engineer and the heating and cooling contractors is set for Friday, April 27, 2007 to find any problems, which are covered under warranty. Executive Director Conkis is authorized to authorize expenditures up to $7500.

b.   Discussion ensued about the HB1727 (Internet Screening in Public Libraries Act) and it was determined that we should continue writing letters in opposition to the Act to our Representatives.

New Business
a.   Trustee Matuszewski reported that his family is moving to Elmhurst therefore he will have to resign as Trustee. He will submit his letter of resignation once the date is set.

Communications, Correspondence and Meetings
Executive Director Conkis reported that the Friends of the Library year to date annual income is $8538. Executive Director Conkis notified the Board of upcoming events and correspondence.

Dominguez motioned, seconded by Matuszewski to adjourn the meeting at 8:40 p.m. and the motion passed.

Respectfully submitted,

Mary Dominguez
Trustee